Nampa School District · 20 hours ago
MS Office Manager - East Valley Middle School
Nampa, ID
Full-time
Onsite
New Grad, Entry LevelNampa School District is seeking an Office Manager for East Valley Middle School to assist in the efficient operation of the school. The role involves carrying out secretarial and clerical duties to maximize the positive impact on student education.
EducationPrimary EducationSecondary Education
Responsibilities
Receive and route incoming calls and correspondence
Arrange meetings, prepare agendas, and handle follow-up activities as necessary
Assist, log in, and direct visitors to the school
In the absence of a school nurse, administer medications to students according to district medication policy
In the absence of a school nurse, do head checks for lice, as needed per district policy
In the absence of a school nurse, attend to ill or hurt students (call 911 if appropriate and notify backup nurse), administer basic first aid, and contact parents as instructed
Handle daily announcements
Schedule appointments, meetings, and conferences as requested
Register students and set up permanent records entering student demographics and all other needed information
Assist in the scheduling of parent-teacher conferences
Maintain accurate enrollment and attendance records for various reports and forward to the district office as needed
Run daily tardy reports and mail attendance letters home when necessary
Prepare quarterly state attendance reports
Send student records as requested by schools and promptly request newly enrolled student records from other schools
Be responsible for maintaining accurate teacher and student accounts in the form of monthly reports to the district office, including receipting, counting, and depositing all money received
Maintain records on all accidents, incidents, fire drill, and suspension notices, forwarding copies to the district office
Prepare such documents as reports, staff duty rosters, correspondence, and handbooks
Assemble and maintain reports and information in an acceptable manner, providing ready access for the principal and the district office, including the individual school’s banking and checking accounts
Work with substitute coordinator to insure classroom coverage when staff are out of the building
Maintain a well-organized, up-to-date filing system
Operate equipment, such as computers, copiers, intercom systems, calculators, laminators, telephone systems, and scanners
Process all purchase orders and send to the district office for supplies to be ordered
Keep track of expenditures
Assist the principal in processing incoming supplies and equipment, checking original purchase orders, authorizing purchase and submits appropriate paperwork to the district office to facilitate proper payments for goods or services received by the school
Distribute and inventory supplies
Assist teachers in preparing instructional material as requested within the allowable time frame as set forth by the principal
Perform such tasks as may be delegated by the principal
Keep immediate supervisor informed of activities and any issues that may arise
Attend faculty meetings as required
Assume responsibility for his or her continuing professional growth and development by attendance at inservices or trainings
Seek assistance should emergencies arise
Represent the school district in a positive manner
Know and follow school district policy and chain of command
Perform other duties as assigned
Qualification
Required
High School Diploma or GED required
Previous secretarial experience preferred
Knowledge of work processing, data bases, spreadsheets, and reports
Knowledge of automated office equipment and efficient office procedures
Strong telephone skills and ability to communicate effectively
Works well with students, staff, and the public
Excellent organizational skills
Excellent interpersonal and communication skills
Able to work under pressures and deadlines
Maintain confidentiality of staff and students
Ability to read and interpret documents such as safety rules, operating and maintenance instructions and procedure manuals
Ability to read, analyze and interpret governmental regulations and legal documents
Ability to write routine reports and correspondence
Ability to effectively present information and respond to questions from employees and/or the general public
Ability to communicate in English and Spanish is preferred
Demonstrate sound judgment by taking appropriate actions regarding questionable findings or concerns
Consistently demonstrate ability to respond to changing situations in a flexible manner in order to meet current needs, such as reprioritizing work as necessary
Ability to conduct basic math functions, as well as manipulate formulas in spreadsheets
Ability to apply common sense understanding to carry out instructions furnished in written, oral and diagram form
Ability to define problems collects data, establish facts, and draw valid conclusions
Knowledge of a variety of computer software applications in word processing (Microsoft Office), spreadsheets (Excel), database (Access), presentation software and accounting/financial software
Preferred
Previous secretarial experience preferred
Ability to communicate in English and Spanish is preferred
Company
Nampa School District
This is a K-12 School District serving close to 14,000 students in Nampa, ID - a community about 15 miles west of Boise.
Founded in 1898
1001-5000 employees
Funding
Current Stage
Late StageCompany data provided by crunchbase