U.S. Department of Veterans Affairs · 2 hours ago
Secretary (OA)
El Paso, TX
Full-time
Onsite
Entry Level
$41K/yr - $53K/yr
1+ years expThe U.S. Department of Veterans Affairs is seeking a Secretary for the Dental Service. The role involves providing essential management and administrative support, including data collection, policy maintenance, and preparation of various reports and correspondence.
GovernmentMedicalNational SecurityPublic Safety
Responsibilities
Maintains Dental Service Policy and Procedure Manual by identifying memoranda due for update - drafting preliminary changes in existing policies and drafting preliminary text in areas for which new policies are indicated
Collects and follows continuous quality improvement monitors and monitors Service suspense inquiries
Prepares recurring reports such as performance appraisals - quality assurance - annual budget requests - fee basis correspondence - and management briefings by keeping abreast of deadline and assists in preparation of documents for recommending promotion - discipline - training for staff and obtains additional input and signatures as required
Utilize a range of software applications (i.e. - Word - Excel - Outlook - etc.) to prepare correspondence
Take meeting minutes
Monitor and ensure timecards are posted and meet guidance
Qualification
Required
One year of specialized experience equivalent to at least the next lower grade GS-4 in the normal line of progression for the occupation in the organization
Knowledge and ability to use automated office equipment - including personal computers - as well as relevant peripherals - for data input - scheduling - electronic mail - forms preparation - word processing - and data storage and retrieval
Maintain files and reports
Timekeeping
Knowledge of the administrative policies and procedures of VHA - the Medical Center - and the Dental Service as a whole - sufficient to identify and communicate deficiencies
Review and direct incoming documentation/inquiries and take personal action when applicable or direct to appropriate staff as needed
Execute and prepare responses to routine correspondence and reports
Typing skill of 40 words per minute is necessary
Four years above high school from an accredited business - secretarial or technical school - junior college - college or university
Combination of specialized experience and education beyond the first 60 semester hours (i.e. - beyond the second year) to be creditable toward meeting the specialized experience requirement
You will be rated on the following Competencies for this position: Clerical, Communications, Computer Skills, Customer Service, Manages and Organizes Information
Experience refers to paid and unpaid experience - including volunteer work done through National Service programs (e.g. - Peace Corps - AmeriCorps) and other organizations (e.g. - professional; philanthropic; religions; spiritual; community; student; social)
Physical Requirements: The work is sedentary. Some work may require movement between offices - hospitals - warehouses - and similar areas for meetings and to conduct work. Work may also require walking/standing - in conjunctions with travel to and attendance at meetings and/or conferences away from the work site. Incumbent may carry and lift light items weighing less than 15 pounds
Company
U.S. Department of Veterans Affairs
Welcome to the United States Department of Veterans Affairs (VA) Official LinkedIn page.
10001+ employees
Funding
Current Stage
Late StageLeadership Team
Charles Worthington
Chief Technology Officer
Helga Rippen
Chief Interoperability and Veteran Access Officer
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