Levy Restaurants · 8 hours ago
EXECUTIVE ASSISTANT/CATERING SUPERVISOR LEGOLAND NY
Goshen, NY
Full-time
Onsite
Mid Level
$25/hr - $25/hrLevy Restaurants is a leading presence in the Food, Beverage, and Retail industry, and they are seeking an Executive Assistant/Catering Supervisor. This role provides administrative support, manages daily office operations, and coordinates group events while ensuring exceptional customer experiences.
Food and BeverageLeisureRestaurants
Responsibilities
Trains other staff members to perform work activities, such as using computer applications
Answers telephones, directs calls, takes messages and runs errands
Prepares meeting agendas, attends meetings and records/transcribes minutes
Makes travel arrangements
Completes work schedules, manages calendars and arranges appointments
Opens and routes incoming mail, answers correspondence and prepares outgoing mail
Compiles, copies, sorts and files records of office activities, business transactions and other activities
Completes and mails bills, contracts, policies, invoices and checks
Operates office machines, such as photocopiers and scanners, facsimile machines, voice mail systems and personal computers
Types, formats, proofreads and edits correspondence, reports and other documents
Reviews files, records and other documents to obtain information to respond to requests
Computes, records and proofreads data and other information
Processes and prepares documents, such as business or government forms and expense reports
Maintains and updates filing, inventory, mailing and database systems
Communicates with customers, employees and others to answer questions; disseminates or explains information; takes orders and addresses complaints
Collects, counts and disburses money; performs basic bookkeeping; completes banking transactions
Troubleshoots problems involving office equipment
Serve as the primary point of contact for inquiries related to group bookings, birthday parties, and private events
Create and distribute Banquet Event Orders (BEOs) for guests and management teams
Oversee full setup and breakdown of catering events, ensuring seamless execution
Work directly with clients to coordinate details, manage expectations, and deliver exceptional event experiences
Supports coverage for the Front of House team by covering supervisor shifts within the park zones when needed
Utilize the Reserve system for booking and event management (full training provided)
Enter weekly schedules into MyStaff for designated departments (FOH, Park, and others as determined)
Develop and maintain an availability calendar/grid for managers to streamline scheduling
Input all staff availability, including minor restrictions, vacation requests, and other scheduling constraints
Build weekly schedules aligned with labor budgets and staffing matrices
Assist in refining scheduling processes to create a consistent, efficient plug‑and‑play system
Generate and distribute weekly payroll reports every Monday
Performs other duties as assigned
Qualification
Required
Provides administrative, scheduling, and event‑coordination support across multiple departments
Manages daily office operations, staff scheduling, and guest communication
Serves as a key contact for group events
Prepares BEOs
Coordinates event logistics
Assists with occasional Front‑of‑House supervisory coverage
Trains other staff members to perform work activities, such as using computer applications
Answers telephones, directs calls, takes messages and runs errands
Prepares meeting agendas, attends meetings and records/transcribes minutes
Makes travel arrangements
Completes work schedules, manages calendars and arranges appointments
Opens and routes incoming mail, answers correspondence and prepares outgoing mail
Compiles, copies, sorts and files records of office activities, business transactions and other activities
Completes and mails bills, contracts, policies, invoices and checks
Operates office machines, such as photocopiers and scanners, facsimile machines, voice mail systems and personal computers
Types, formats, proofreads and edits correspondence, reports and other documents
Reviews files, records and other documents to obtain information to respond to requests
Computes, records and proofreads data and other information
Processes and prepares documents, such as business or government forms and expense reports
Maintains and updates filing, inventory, mailing and database systems
Communicates with customers, employees and others to answer questions; disseminates or explains information; takes orders and addresses complaints
Collects, counts and disburses money; performs basic bookkeeping; completes banking transactions
Troubleshoots problems involving office equipment
Serves as the primary point of contact for inquiries related to group bookings, birthday parties, and private events
Creates and distributes Banquet Event Orders (BEOs) for guests and management teams
Oversees full setup and breakdown of catering events, ensuring seamless execution
Works directly with clients to coordinate details, manage expectations, and deliver exceptional event experiences
Supports coverage for the Front of House team by covering supervisor shifts within the park zones when needed
Utilizes the Reserve system for booking and event management (full training provided)
Enters weekly schedules into MyStaff for designated departments (FOH, Park, and others as determined)
Develops and maintains an availability calendar/grid for managers to streamline scheduling
Inputs all staff availability, including minor restrictions, vacation requests, and other scheduling constraints
Builds weekly schedules aligned with labor budgets and staffing matrices
Assists in refining scheduling processes to create a consistent, efficient plug‑and‑play system
Generates and distributes weekly payroll reports every Monday
Performs other duties as assigned
Benefits
Instapay (early access to your wages) and high interest savings both through the EVEN app
Associate Shopping Program
Health and Wellness Program
Discount Marketplace
Employee Assistance Program
Company
Levy Restaurants
Levy Restaurants is a hospitality company that runs restaurants and vending machines in entertainment and sporting venues.
Founded in 1978
10001+ employees
Funding
Current Stage
Late StageLeadership Team
Rob Ellis
Executive Vice President and Chief Financial Officer
Alison Weber
Chief Creative Officer
Recent News
2025-11-10
Morningstar.com
2025-10-24
Sports Business Journal
2025-10-23
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