University of Miami · 9 hours ago
Senior Project Coordinator
Miami, FL
Full-time
Onsite
Senior Level
5+ years expThe University of Miami is seeking a Senior Project Coordinator to work full-time at the Miller School of Medicine. This role involves coordinating project activities, providing administrative support, and ensuring projects are on schedule while adhering to university policies.
Higher Education
Responsibilities
Assists with the assignment of tasks to internal teams to include schedule management
Assists with budget preparation and tracks all project related expenditures
Monitors project progress and addresses any issues that arise. Assists with the identification of completion shortfalls
Acts as the point of contact and communicates the project status to relevant stakeholders. Communicates timeline changes and new information to project team
Creates and maintains comprehensive project documentation, plans and reports. Ensures all needed documentation is current and properly filed and stored
Ensures adherence to standards and requirements by reviewing project objectives against deliverables
Organizes, attends and participates in project meetings
Prepares necessary presentation materials for project meetings
Records minutes and takes detailed notes during meetings
Evaluates current procedures and recommends changes to improve the efficiency of planning and scheduling of projects
Adheres to University and unit-level policy and procedures and safeguards University assets
Responsible for carrying out tasks in accordance with all strategic initiatives and objectives to fulfill the mission and vision of the University of Miami and the Executive Dean for Research
Projects will be defined by the EDR Director of Space Planning
Completes routine walkthroughs ensuring MSOM research space occupancy, equipment and signage are accurate
Submits, expedites, and tracks capital equipment orders related to specific research space projects
Coordinates research lab/office relocations as assigned
Tracks equipment deliveries, installation schedules, and facility readiness milestones
Submit, track and coordinate work orders with Facilities associated with planned space assignments
Assess laboratory infrastructure needs and coordinate efforts with multiple stakeholders such as EHS, Facilities, Supply Chain, etc
Determines system improvements and escalates appropriately
Participates in the completion of research space capital renovation projects as assigned
Tracks Central Freezer Facility requests and maintains database of current inventory
Assist the EDR Director of Space in developing and maintaining Guidelines/SOPs related to the Central Freezer Facility and implementing changes as deemed necessary
Support the EDR Director of Space in oversight of MSOM laboratory and office spaces per the guidelines established by the Research Space Committee
Assist with the EDR Annual Capital Budget process to collect requests and prepare for leadership review
Qualification
Required
Bachelor's degree
Minimum 5 years of relevant experience in an academic or research environment
Learning Agility: Ability to learn new procedures, technologies, and protocols, and adapt to changing priorities and work demands
Teamwork: Ability to work collaboratively with others and contribute to a team environment
Technical Proficiency: Skilled in using office software, technology, and relevant computer applications
Communication: Strong and clear written and verbal communication skills for interacting with colleagues and stakeholders
Benefits
Medical
Dental
Tuition remission
More
Company
University of Miami
At UM you'll join a diverse and energized academic community.
5001-10000 employees
H1B Sponsorship
University of Miami has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (208)
2024 (151)
2023 (149)
2022 (121)
2021 (95)
2020 (114)
Funding
Current Stage
Late StageLeadership Team
Albertie Regalado
'Canes Science Bowl — Co-Founder and Co-President
Mark McPheron, FALU, CLU, FLMI
Co-Founder and Past President, and current member, University of Miami Cincinnati 'Canes Community
Recent News
Seattle TechFlash
2023-11-22
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