Bossier Chamber of Commerce · 8 hours ago
Executive Assistant to CEO
Bossier City, LA
Contract
Onsite
Mid Level
3+ years expBossier Chamber of Commerce is seeking an Executive Assistant to support the President and Chief Executive Officer (PCEO). The role involves managing the PCEO’s calendar, coordinating meetings, and providing administrative, transportation, and financial support while maintaining confidentiality and professionalism.
Non-profit Organization Management
Responsibilities
Schedule, coordinate, and/or ensure administrative and logistical support for executive meetings, staff meetings, outside events, and assist with company social events, including, but not limited to, reserving conference rooms, site selection, ordering audiovisual equipment, ordering food, taking meeting minutes, etc
Organize and manage the PCEO’s calendar to track and schedule business and personal matters
Assist with the daily time management schedule for PCEO, ensuring PCEO is punctual for daily meetings, anticipating any conflicts, issues, and rescheduling appropriately. Confirming and coordinating appointments and logistics
Primary gatekeeper and personal liaison for PCEO
Receive and screen incoming telephone calls for the PCEO. Directs calls to other personnel or replies to inquiries without referring to the supervisor
Draft correspondence (emails, letters, etc.)
Review applications, contracts, and other documents with PCEO
Manage contract filing system
Conduct and prepare research that the PCEO may require
Ability to quickly assess any given situation and manage it with a professional and skilled response
Manage travel arrangements for PCEO and Executive Team and others as necessary (flights, accommodations, and ground transportation)
Occasionally traveling off-site and providing transportation for the PCEO to meetings and events
Run errands to perform shopping requirements as needed
Reports financial transaction concerns to the Chief Financial Officer (CFO) and Administration
Reconcile the PCEO company credit card account in a timely manner to ensure on-time payment. Report concerns about credit card transactions to the CFO
Prepare and process expense reports via the expense management system; Track credit card receipts and reconcile monthly for PCEO
Work with Board officers, committee chairs, and members to arrange meetings as needed, including logistical support such as reserving meeting locations, ensuring the good working order of applicable technology, etc
Prepare and transcribe Board and committee meeting materials, including draft agenda, meeting minutes, and other materials as needed
Ensure responses are received from intended meeting attendees, including obtaining written proxies as needed
Serve as primary support to collect answers to Board inquiries from relevant staff, and conduct other duties as requested
Qualification
Required
A bachelor's degree from an accredited college or university is required
A minimum of three (3) years of professional experience in an executive assistant/support position
Prior experience supporting multiple executives and board members is a plus
A self-starter who can work independently while carrying out numerous assignments
Excellent oral and written communication skills, including a strong sense of grammar, punctuation, and written communication style guidelines
Strong organization, problem-solving, and computer skills, including Microsoft Word, Excel, PowerPoint, Project, and Internet proficiency required
Excellent judgment and the ability to handle confidential work tactfully and discreetly
Accountability, communication skills, ethics/integrity, customer care, job knowledge, technical skills
Strong organizational skills and ability to multitask
Capable of anticipating the needs of PCEO
Remain flexible and calm when handling high-stress situations involving conflicts and projects
Occasional availability for evening and weekend work
Must be willing and able to provide transportation for the PCEO
Travel overnight (up to 10%)
If sighted, a current driver's license and insurance are required
Ability to work with people who are blind and/or disabled
Company
Bossier Chamber of Commerce
Since 1947, the Bossier Chamber of Commerce has served as an integral part of what makes our twin-city community thrive.
2-10 employees
Funding
Current Stage
Early StageLeadership Team
Lisa Friday Johnson
President / Chief Executive Officer
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