Contrast Mechanical Inc. · 4 days ago
Senior Project Administrator
Metro Detroit, MI
Full-time
Onsite
Senior Level
$62K/yr - $77K/yr
5+ years expContrast Mechanical Inc. is seeking a Senior Project Administrator to serve as the administrative lead supporting their Project Management team on mechanical construction projects. This role involves contract compliance, change management, and billing accuracy, all of which have a significant impact on project risk and cash flow.
ConstructionMechanical EngineeringCommercial"Heating Ventilation and Air Conditioning (HVAC)"
Responsibilities
Interpret and work directly from construction contracts, specifications, and project manuals
Track and manage RFIs, recognizing many lead to Change Order Requests (CORs)
Maintain accurate RFI logs and response tracking for Project Managers
Maintain complete, current project records in Procore (or similar systems)
Support continuous improvement of administrative systems and processes to reduce errors and rework
Manage Change Order and Time & Material (T&M) workflows
Review and validate backup documentation prior to submission
Maintain change logs and ensure alignment between RFIs, field records, PM input, and billing
Coordinate with Project Managers to support timely and defensible change submissions
Support AIA progress billings
Track approved, pending, and projected changes
Manage stored material documentation
Coordinate billing information with Accounting
Support lien waivers, retention tracking, and closeout billings (administrative support only)
Assist with project contract setup and compliance tracking
Manage bonds, insurance certificates, and public-work documentation
Maintain audit-ready project files
Assign, review, and validate work performed by the Project Coordinator
Set priorities and workflows to ensure accuracy and consistency
Serve as the escalation point for administrative questions or issues
Qualification
Required
5+ years of construction project administration experience (mechanical preferred)
Strong understanding of construction contracts, RFIs, change orders, and T&M documentation
Experience with AIA billing and public / plan-spec projects
Experience overseeing or mentoring junior administrative staff
Proficiency with Procore or similar construction management software
Highly organized, detail-driven, and comfortable working independently
Benefits
Health insurance
Paid time off
Paid holidays
Employee Stock Ownership Plan (ESOP): participation in the company’s employee stock ownership program, providing long-term retirement and wealth-building benefits
Company
Contrast Mechanical Inc.
Contrast Mechanical Inc. is a complete mechanical construction company located in Macomb, Michigan.
51-200 employees
Funding
Current Stage
Growth StageCompany data provided by crunchbase