PetVet Care Centers · 16 hours ago
Office Administrator
Lexington, KY
Full-time
Onsite
New Grad, Entry Level
$18/hr - $23/hrPetVet Care Centers is a network of over 420 hospitals dedicated to providing high-quality care for pets. They are seeking an Office Administrator to provide key administrative support to the management team and ensure smooth administrative operations within the organization.
Health CareMedicalPet
Responsibilities
Maintain building security key fobs and grants building access to appropriate individuals
Maintain all executive staff calendars and meeting room calendars
Coordinates activities of messenger/runner staff on a daily basis to ensure all pickup/dropoff locations are identified and addressed
Coordinate company vehicle maintenance programs including oversight of reminders and maintenance schedules for employees with Hagyard assigned vehicles
Assist Facilities Manager and COO with special projects as assigned
Coordinate and submit annual renewal of doctors professional memberships
Assist HR team as needed with annual veterinary license renewals
Order and distribute office supplies, meeting supplies, toner, and other office needs
Maintain Amazon and Staples central ordering for practice
Maintain office stock in extern, main office and common areas including kitchen items and supplies
Order and distribute employee name badges, where applicable
Compile and submit monthly employee expense reimbursements for doctors and employees to Accounts Payable team for monthly report input in Concur as directed
Properly code and submit monthly company credit card expense reports for administrative support personnel (runner, maintenance team, etc)
Coordinates priority mail shipping for administrative staff
Assist with travel arrangements for employees and visitors as needed with approval from COO
Run and consolidate routine month-end reports as directed
Assist with coordination of department uniform service and laundry service contracts and services
Prepare Hagyard conference room for meetings
Assist with sending internal and external communication regarding events
Coordinate as directed on-site and off-site events including but not limited to, compiling headcount, Ordering food and refreshments, preparation and clean up of conference room or related event spaces as needed
Provide assistance with employee events, meetings, sponsored events, continuing education and client events as needed
Event assistance may require some travel or runner responsibilities
Events may occur after hours and on weekends both on-site and off-site and require additional hours and overtime
Advanced notice and scheduling will be provided for most events
Assist with visitor tours (Horse Country tour program) as needed as directed by administrative teams
Provide back-up coverage and assistance for other administrative positions as needed due to vacations, time off and temporary position vacancies
Special projects as assigned
Qualification
Required
Bachelor's Degree or higher preferred
Ability to read, analyze, and interpret general technical procedures
Ability to write/document technical information and procedure manuals
Ability to effectively present information and respond to questions from doctors, other staff and clients
Ability to apply simple math formulas
Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form
Ability to deal with problems involving several concrete variables in standardized situations
To perform this job successfully, an individual should have working knowledge of Microsoft Word, Excel, and PowerPoint and keyboarding skills
Experience with computer and telephone systems required
Must be able to sit, walk, and stand for long periods of time
Repetitive use of hands and fingers
Must be able to sit/stand in front of a computer for moderate periods of time
Physical demand requirements are in excess of those for sedentary work
Must regularly lift and/or move up to 10 pounds and occasionally lift and/or move up to 25 pounds and occasionally exert up to fifty pounds of force
Specific vision abilities required by this job include Close vision, Distance vision, Peripheral vision, Depth perception and Ability to adjust focus
Benefits
Medical, dental, and vision insurance
Paid Parental Leave (birth, adoption, foster)
401(k) with discretionary contribution
Team Member Pet Discounts
Emotional wellbeing support — including Calm app access and 24/7 EAP
CE stipends and career development resources
Grant Circle — a relief fund for team members facing personal hardship
Local hospital culture backed by national resources
Company
PetVet Care Centers
PetVet Care Centers is an operator of specialty and general practice animal hospitals in the United States.
Founded in 2012
5001-10000 employees
Funding
Current Stage
Late StageTotal Funding
$675MKey Investors
Golub Capital
2017-12-27Acquired
2017-06-13Debt Financing· $675M
Leadership Team
Tony DiPippa
Chief Financial Officer
Anthony Loomis
Chief Medical Officer
Recent News
2025-03-04
Company data provided by crunchbase