Chiesi USA, Inc. · 2 days ago
Executive Administrator, AIR
Cary, NC
Full-time
Onsite
Senior Level, Lead/Staff
8+ years expChiesi USA, Inc. is an international research-focused biopharmaceutical group dedicated to promoting a healthier world. They are seeking a highly experienced Executive Administrator to provide high-impact administrative support to the VP & Business Unit Head of a fast-growing Respiratory business unit, along with secondary support across the commercial leadership team.
BiotechnologyHealthcarePharmaceuticalMedical
Responsibilities
Own complex calendar management: prioritize, negotiate conflicts, protect focus time, and align scheduling with business priorities
Coordinate domestic and occasional international travel end-to-end (air/hotel/ground, itineraries, contingencies, and rapid changes)
Prepare and polish executive-ready materials: presentations, agendas, briefing packets, talking points, and internal communications
Manage expenses, purchase orders, and vendor interactions in accordance with policy; maintain accurate records and timely submission
Act as gatekeeper and connector: triage requests, route decisions, and ensure follow through on commitments
Support VP of Sales with scheduling, travel, meeting prep, and coordination across East/West Directors and RBD leadership layers
Support two Heads of Marketing with calendars, meeting coordination, vendor interactions, and cross-functional project logistics
Provide light support to the Head of Strategy & Operations (calendar coordination, document support, and selected meeting logistics)
Coordinate recurring cadences (leadership meetings, operating reviews, town halls) including agendas, minutes/action logs, and follow-ups
Drive administrative process improvements (templates, standard operating rhythms, tracking logs, and meeting hygiene)
Serve as a central liaison between leadership and internal/external stakeholders; ensure high responsiveness and professionalism
Maintain confidentiality of personnel, financial, strategic, and customer information; use sound judgment with sensitive materials
Coordinate events (offsites, workshops, leadership visits) including venue/logistics, AV, catering, and attendee communications
Qualification
Required
8+ years of progressive administrative support experience overall
5+ years of senior administrative / executive assistant experience in biotech, pharma, med device, or closely related regulated industry
Demonstrated success supporting senior executives (VP/SVP/BU Head) in fast-paced commercial or cross-functional environments
Advanced proficiency with Microsoft 365 (Outlook, PowerPoint, Word, Excel) and common collaboration tools (Teams/Zoom/SharePoint)
Exceptional written and verbal communication; strong attention to detail and executive-level polish
High integrity and discretion; trusted with confidential information and sensitive communications
Proven ability to manage multiple priorities, ambiguity, and frequent changes while maintaining calm and service orientation
Preferred
Experience supporting commercial leaders (Sales and Marketing) and understanding of field-based sales organizations
Comfort partnering with cross-functional teams (Commercial Ops, Medical, Market Access, Legal/Compliance)
Experience building meeting cadences, action logs, and light project management for senior leadership teams
Bachelor's degree or equivalent experience
Benefits
Comprehensive healthcare programs
Work-life balance initiatives
Robust relocation support
Performance bonuses
Flexible working arrangements
Remote work options
Tax assistance services for foreign colleagues
Company
Chiesi USA, Inc.
Chiesi USA is a pharmaceuticals company specializing in pharmaceutical research & development services.
201-500 employees
Funding
Current Stage
Growth StageTotal Funding
$0MKey Investors
North Carolina Biotechnology Center
2020-08-04Grant· $0M
Leadership Team
Jon Zwinski
Chief Executive Officer - General Manager
Molly Rice
Senior Human Resources Business Partner / Associate Director Human Resources
Recent News
Clinical Trials Arena
2024-05-24
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