Real Magic LLC · 20 hours ago
Administrative Assistent
United States
Full-time
Remote
New Grad, Entry LevelReal Magic LLC is a global leader in personal development and transformation, specializing in empowering individuals to unlock their true potential. They are seeking a detail-oriented and proactive Administrative Assistant to support daily operations and ensure smooth execution across communication, scheduling, financial admin, and internal coordination.
Professional Training & Coaching
Hiring Manager
Anders Hansen
Responsibilities
Provide day-to-day administrative support to leadership and Operations
Manage internal and external communication via Slack, Email, and ClickUp
Support calendar management, meeting scheduling, reminders, and follow-ups
Maintain accurate records, task logs, spreadsheets, and internal databases
Monitor and retry payments or wires to ensure financial accuracy
Handle invoices, receipts, and client billing updates
Support light bookkeeping and expense tracking
Distribute and track tickets and waitlists for events and programs
Upload, organize, and distribute meeting replays and recordings
Assist with client inquiries related to access, schedules, and materials
Prepare and deliver end-of-week reports
Assist with team check-ins, wrap-ups, and general admin tasks
Support Operations with light tech tasks, integrations, and emails to client and lead lists
Qualification
Required
Strong organizational and time-management skills
Excellent written communication and professional customer service skills
High attention to detail and ability to manage multiple priorities
Experience with administrative support, scheduling, and record-keeping
Comfort handling invoices, receipts, and light financial admin
Proficiency with tools such as Slack, ClickUp (or similar project tools), and GoHighLevel
Working knowledge of Microsoft Office or Google Workspace
Ability to work independently, maintain confidentiality, and adapt in a remote environment
Preferred
Prior experience in an administrative or support role
Benefits
A fully remote, full-time position
Clear responsibilities, structure, and ownership
Close collaboration with Operations and leadership
Opportunity to grow with the company as we scale internationally
Company
Real Magic LLC
Real Magic LLC | Awakening Human Potential Through our Award-winning Real Magic LIVE events & Global Coaching At Real Magic LLC, we help people remember who they truly are—and what they're capable of.
2-10 employees
Funding
Current Stage
Early StageCompany data provided by crunchbase