SECU · 14 hours ago
Senior Executive Administration and Events Assistant
Santa Fe, NM
Full-time
Onsite
Mid, Senior Level
$23.33/hr - $29.17/hr
3+ years expState Employees Credit Union is seeking a Senior Executive Administration and Events Assistant to provide comprehensive support to the Executive Administration and Events Manager and the executive leadership team. The role involves coordinating major events, managing complex calendars, and handling sensitive information while ensuring professionalism and confidentiality.
AccountingBankingFinancial Services
Responsibilities
Provide advanced administrative support to the Executive Leadership Team and the Executive AdministrationEvents Manager, managing complex calendars, travel arrangements, and communications
Lead the coordination of major events such as the Annual Meeting, Holiday Party, and other employee events, including budget management, vendor negotiation, and on-site supervision
Act as the primary point of contact for high-priority projects, ensuring deadlines are met and reporting regularly on progress to the Executive AdministrationEvents Manager
Handle sensitive and confidential information with discretion and tact, including personnel files, executive communications, and strategic planning documents
Prepare and review executive-level reports, presentations, and correspondence, ensuring accuracy and professionalism standards are met or exceeded
Develop and implement process improvements for administrative and event coordination tasks to increase efficiency, effectiveness, and optimize employee experiences
Independently manage special projects, from inception to completion, including coordinating cross-departmental efforts and leading project meetings
Assist in financial tracking, including budget preparation for events and executive-related expenses, ensuring cost-effective practices and relevant company policies are followed
Prepare for approval the monthly expense reports as needed
Retrieve information as requested from records, email, meeting minutes, and other related documents; prepare written summaries of data when needed
Greet Members and ensure their needs are directed to the correct department/employee
Coordinate all aspects of Board and Supervisory Committee meetings, including the preparation and distribution of agendas, minutes, and related materials
Communicate with Board and Supervisory Committee members to schedule meetings, ensure timely delivery of information, and address any logistical needs
Maintain records of Board and Supervisory Committee meetings, ensuring compliance with organizational policies and legal requirements
Performs other duties as assigned
Qualification
Required
Exceptional verbal and written communication skills with the ability to interact effectively at all levels of the organization, including Board and Supervisory Committee members
Advanced organizational and time management skills, with the ability to prioritize tasks and manage competing demands effectively
Proven ability to lead projects and events, with strong problem-solving skills and a proactive approach
High level of discretion, confidentiality, and tact in handling sensitive information
Ability to function well in a high-paced and at times stressful environment
Extensive knowledge of office administration, clerical procedures, and recordkeeping systems
Advanced proficiency with Microsoft Office Suite (Outlook, Word, PowerPoint, Excel)
Patience, tact, and enthusiasm when serving Members, fellow staff, and the public
Ability to evaluate, interpret information, and make sound, independent decisions
Ability to multi-task and effectively manage competing priorities
Experience in budgeting and financial tracking related to event planning, executive support, and board administration
Expected to participate in company meetings, community events, and similar engagements as an ambassador to the organization and its mission. These include events that although ordinarily will be during business hours, does include weekends and evenings as announced
Job Related Travel - As required
Education or experience equivalent to a Bachelor's Degree, plus 3 to 5 years of progressively responsible experience in an executive administrative or events management role, with at least 2 years in event coordination, project management, and/or board administration
Company
SECU
Even though we're North Carolina's largest credit union, we're still just "people helping people." We currently serve over 2.6 million members through more than 270 branch offices - and growing! Members have 24/7 access to account services from over 1,100 ATMs, as well as via phone, our website, and the SECU Mobile App.
5001-10000 employees
Funding
Current Stage
Late StageLeadership Team
Leigh Brady
President and CEO
Recent News
2026-02-06
2025-10-23
State Employees' Credit Union (SECU)
2025-09-17
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