#DegreesNYC · 12 hours ago
Administrative Assistant (The Monument)
The Monument- Emergency Capacity Site - New York, NY 10025
Full-time
Onsite
Entry Level
$40K/yr - $45K/yr
2+ years expGoddard Riverside Community Center is a leading human services organization in New York City that supports services to approximately 30,000 New Yorkers. They are seeking an Administrative Assistant to manage office operations, assist with reporting and files, and ensure the program site remains organized and functional.
Education Management
Responsibilities
Organize outlook calendar and send out appropriate meeting schedules to staff
Document meeting notes of case conferences, staff meetings, and house meetings
Responsible for daily office operations including working with vendors, ordering, monitoring and overseeing supplies for team
Have full knowledge of all office equipment including telephone system, computers, fax machine and printers; report and follow up on any repairs needed
Responsible for submitting invoices, Purchase Orders, and Check Requests into Intacct database
Manage credit card receipts and statements
Assist with purchasing, communication with vendors, and obtaining quotes
Ensure program site remains organized and clean
Ensuring all outgoing mail is properly posted and sent out
Audit and organize all client files to ensure they are in good order
Data Collection: update binders when necessary
Create copies of forms needed for programming
Access and review databases to compile reports
Other duties as required to ensure the overall operation of the program
Qualification
Required
High School Diploma or Equivalent
At minimum, 2 years' experience as an administrative assistant role: working in a number of electronic record systems, scheduling, supply inventory management, assisting with program finance, etc
Excellent organizational and interpersonal skills
Proficient written and verbal skills
Ability to work independently
Ability to multi-task with strong problem-solving skills and judgement
Team player
Highly proficient in Microsoft Office, emphasis on Excel (pulling reports and making calculations) and Outlook
Ability to learn data base systems, such as Intacct and CARES
Frequent sitting, office setting
Ability to lift up to 30 lbs (supplies)
Preferred
Bilingual in Spanish
Experience working with individuals with histories of mental illness, trauma, substance use, or immigration
Benefits
Medical/Dental/Vision
Life Insurance/Commuter benefits/Employee Assistance Program (EAP)/Flexible Spending Accounts
403B Thrift Retirement Plan
12 Annual Sick Days
12 Agency Holidays
20 Days or 4 Weeks of Paid Time off and an additional week (5) days after 5 years of employment
Total of more than 6 weeks (a month and half) of paid time off
Company
#DegreesNYC
#DegreesNYC is a data-informed collective impact movement co-led by young people and education professionals to move to equity in education in NYC.
2-10 employees
Funding
Current Stage
Early StageCompany data provided by crunchbase