University of Alabama at Birmingham · 2 hours ago
ADMINISTRATIVE SUPPORT SPECIALIST
Greater Birmingham, Alabama Area
Full-time
Onsite
Entry Level
$15/hr - $24.04/hr
1+ years expThe University of Alabama at Birmingham is seeking an Administrative Support Specialist to support the Central Utilities and Energy Management Department. This role involves a wide range of administrative, analytical, and operational tasks to maintain accurate records, coordinate departmental activities, and assist with billing and compliance processes.
EducationHealth CareUniversities
Responsibilities
Manage day-to-day office functions including scheduling, correspondence, document preparation, and coordination of departmental activities and events
Maintain departmental databases, compile and analyze data, and generate statistical and operational reports to support decision-making and performance tracking
Assist with utility billing processes, invoice reconciliation, and payment tracking. Collaborate with finance and accounting teams to ensure accuracy and timeliness
Support purchasing activities, track orders, manage inventory records, and coordinate with vendors and internal stakeholders
Ensure proper documentation of procedures, contracts, and compliance records
Assist with audits and regulatory reporting as needed
Organize and support departmental projects, meetings, and special events
Prepare materials and coordinate logistics
Provide guidance to other clerical staff in a lead capacity
Support cross-functional collaboration and assist with recruiting, onboarding and training/development
Serve as a point of contact for internal and external inquiries. Facilitate clear communication between departments, vendors, and university stakeholders
Perform other duties as assigned
Qualification
Required
Bachelor's degree in business or office administration and 1 year of relevant experience
Equivalent combinations of education and experience will be considered
The driving record should meet University underwriting guidelines to drive vehicles in performance of university business
Current underwriting guidelines include possession a valid driver's license, issued in the United States; at least 21 years of age; at least three years of driving experience; maintain an acceptable Motor Vehicle Record (MVR)
Familiarity with utility operations, billing systems, and administrative workflows
Ability to interpret and manage technical data and reports
Understanding of university policies and regulatory standards
Commitment to maintaining confidentiality and compliance
Ability to analyze data, identify discrepancies, and propose solutions
Resourceful and proactive in resolving administrative challenges
Proficiency in Microsoft Office Suite (Excel, Word, Outlook, PowerPoint)
Experience with enterprise systems (e.g., ERP, CMMS, billing platforms)
Strong written and verbal communication skills
Ability to work effectively with diverse teams and stakeholders
Capable of leading and/or coordinating team efforts
Skilled in prioritizing tasks and managing competing demands
Demonstrated ability to manage multiple projects and meet deadlines
Organized and detail-oriented with strong follow-through
Ability to sit or stand for extended periods
Occasional lifting of office supplies or documents (up to 25 lbs.)
Use of standard office equipment and computers
Benefits
Multiple Health Care Plan options
Dental
Vision
Pre-tax Flexible Spending Account
Health Savings Account
Participate in the RSA Pension plan
403(b) and 457(b) Retirement savings plans
Accident Insurance
Identity Theft Protection
Pet Benefits
Life/AD&D & Disability Insurance
UAB Employee Wellness
Employee Assistance and Counseling
Vacation
Sick Leave
9 Paid Holidays/Year
3 Personal Holidays Year
Educational Assistance for Employees and Families
Company
University of Alabama at Birmingham
The University of Alabama at Birmingham is a public university in located in Birmingham, Alabama.
10001+ employees
H1B Sponsorship
University of Alabama at Birmingham has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (373)
2024 (333)
2023 (214)
2022 (261)
2021 (155)
2020 (168)
Funding
Current Stage
Late StageTotal Funding
$45.14MKey Investors
American Academy of Orthopaedic SurgeonsParkinson's FoundationNational Institutes of Health
2023-12-01Grant· $0.02M
2023-07-25Grant
2023-06-26Grant
Leadership Team
Martha Bidez
Professor and Director, Advanced Safety Engineering & Management
Recent News
2025-12-03
2025-11-27
Company data provided by crunchbase