Florida State University · 5 hours ago
Administrative Specialist - UBA / College of Law
Tallahassee, FL
Full-time
Onsite
Entry, Mid Level
2+ years expFlorida State University is one of the nation's elite research universities, and they are seeking an Administrative Specialist for the College of Law. The role involves coordinating and administering HR transactional functions for adjunct faculty and hourly staff, interpreting policies, analyzing workforce data, and providing recommendations to College leadership.
EducationUniversities
Responsibilities
Responsible for the coordination and administration of departmental human resource (HR) transactional functions supporting adjunct faculty and hourly staff for the College of Law
Utilizes extensive knowledge of the College of Law operations to interpret policies, analyze workforce data, coordinate personnel actions, and provide recommendations to College leadership in support of operational and strategic objectives
Interprets and applies University, College of Law, and state policies related to the transactions of adjunct faculty, OPS hourly, and OPS exempt staff
Analyzes departmental workforce data, position structures, and operating practices to identify departmental opportunities for improvement
Recommends and implements policy-based solutions and procedural improvements to the Assistant Dean and College leadership
Exercises discretion and independent judgment in resolving complex administrative matters that may significantly impact the College of Law operations
Coordinates and implements OPS Human Resource actions for the College of Law, including OPS Hourly, OPS exempt, Adjunct Faculty, courtesy and OTP appointments
Responsible for departmental workflow of OPS recruiting, hiring, onboarding, offer letters, appointment changes, terminations, RAMP Export Controls, and time and leave processing
Ensures HR actions are executed accurately and in compliance with federal, state, University, and College requirements
Provides guidance to supervisors throughout the employment lifecycle in collaboration with Central HR
Serves as backup FACET representative
Participates in long-range planning and forecasting related to OPS expenditures for instructional, clinical, research, and co-curricular programs, including TIA, JM, Mock Trial, Moot Court, and Trial Team
Tracks appointment usage, departmental compensation levels, and expenditure trends, and provides data-informed recommendations to support staffing and budget decisions
Maintains College of Law OPS personnel files in compliance with records retention requirements
Prepares College of Law data and reports for audits, leadership requests, and special initiatives
Identifies and implements opportunities to improve HR departmental workflows, documentation, and communication practices
Serves as the College of Law OPS employees’ liaison with Central HR, Payroll, Academic Affairs, and other University partners
Coordinates cross-functional resolution of complex problem solving and ensures consistent interpretation and application of policies across the College
Qualification
Required
A Bachelor's degree and two years of experience; or a high school diploma or equivalent and six years of experience. (Note: a combination of post high school education and experience equal to six years.)
Benefits
FSU offers a robust Total Rewards package.
Visit our website to learn more about our Compensation, Benefits, Wellness, Recognition, and Employee Development programs.
Company
Florida State University
Florida State University is an American public space-grant and sea-grant research uivnersity.
5001-10000 employees
Funding
Current Stage
Late StageTotal Funding
$108.2MKey Investors
National Science FoundationNational Institutes of Health
2024-02-23Grant· $6M
2023-01-27Grant· $72.7M
2021-10-14Grant· $14.5M
Leadership Team
Ebe Randeree
Associate Dean. College of Communication & Information
Jeff Latimer
Associate Director of Information Technology
Recent News
2025-11-24
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