McDonald Air and Sheet Metal, Inc. · 1 day ago
Payroll & Executive Support
Orlando, FL
Full-time
Onsite
Mid, Senior Level
5+ years expMcDonald Air and Sheet Metal, Inc. is seeking a highly organized and proactive Bilingual Payroll & Executive Support Specialist. This role involves providing critical backup support to the Payroll Administrator and assisting executive leadership, requiring fluency in English and Spanish along with payroll experience.
Construction
Hiring Manager
Christina Lewis
Responsibilities
Assist in maintaining payroll documentation in compliance with applicable federal, state, and local regulations, including audit and reporting support as required
Provide backup payroll support during absences, peak processing periods, or special projects
Assist with weekly payroll processing for hourly and salaried employees
Support payroll accuracy, timekeeping reviews, and data verification
Assist with union payroll requirements, including deductions, fringes, and reporting, as applicable
Respond professionally to employee and applicant payroll-related inquiries in both English and Spanish
Maintain strict confidentiality of payroll, compensation, and employee records
Provide executive assistant support to senior leadership as needed
Assist with scheduling, correspondence, document preparation, and internal coordination
Draft professional emails, memoranda, and internal communications
Support meeting preparation, tracking of follow-up items, and document organization
Assist applicants by providing guidance and support with employment-related paperwork, forms, and documentation in both English and Spanish
Serve as a professional liaison between executives, employees, applicants, vendors, and external partners
This position may perform other duties as assigned, consistent with business needs and the employee’s qualifications
Qualification
Required
Five (5) years of hands-on payroll processing experience in a multi-employee or multi-pay-type environment
Fluent in English and Spanish (verbal and written)
Minimum of five (5) years of payroll experience required
Strong administrative, organizational, and time-management skills
High level of professionalism, discretion, and attention to detail
Proficiency with Microsoft Office (Outlook, Word, Excel, Teams)
Ability to manage multiple priorities and adapt to changing workloads
Preferred
Experience with union payroll and collective bargaining agreements
Experience with Davis–Bacon (federally funded certified payroll requirements)
Construction or mechanical contractor industry experience
Prior executive assistant or senior administrative support experience
Familiarity with weekly payroll cycles and job-costing environments
Company
McDonald Air and Sheet Metal, Inc.
Mechanical Contractor, Sheet metal fabrication, HVAC, Chilled water piping
51-200 employees
Funding
Current Stage
Growth StageCompany data provided by crunchbase