Barnes & Thornburg LLP · 5 hours ago
Records Assistant
Chicago, IL
Full-time
Onsite
New Grad, Entry LevelBarnes & Thornburg LLP is a law firm seeking a Records Assistant to manage filing, retrieving, indexing, scanning, and destroying files while maintaining client confidentiality. The role involves using records management software to track and organize documents, as well as assisting attorneys with document-related tasks.
Legal
Responsibilities
Tracks, locates and retrieves records using records management software from appropriate file room, and records management software
Receives closed client files for scanning, destruction and filing. Organizes and prepares documents for scanning, storage and/or destruction. Enters status and status location of documents in records management software
Receives closed documents from attorneys and legal administrative assistants
Scans file into records management software, and file the documents in the appropriate closed file if applicable
Purges stored files according to the Firm’s document retention and destruction schedule, as approved by the appropriate attorney
Inventory matters located throughout the firm as needed
Receives mail from the Resource Center for which a recipient cannot be identified, and attempt to locate the proper recipient
Assists attorneys and legal administrative assistants with incoming open matter documents
Other duties as assigned
Qualification
Required
Ability to organize and prioritize numerous tasks and complete them under time constraints
Ability to read and write at a level normally acquired through the completion of high school or equivalent in order to maintain records and filing systems
Ability to operate office equipment including, among other things, personal computer, photocopier, scanner; experience in Excel and iManage a plus
Working knowledge of legal terminology
Interpersonal skills necessary to communicate effectively with office staff and legal personnel in person, by e-mail and telephone; accurately follow instructions from a diverse group of attorneys and staff, and provide information with courtesy and tact
Ability to retrieve and distribute files, written documents or boxes weighing up to 50 pounds, and the ability to retrieve and replace files from shelves of up to 8 feet high
Ability to push carts full of files on a regular basis
Work occasionally requires a high level of mental effort when performing a high volume of clerical tasks and performing other essential duties under deadline
Company
Barnes & Thornburg LLP
In an evolving business landscape, we stand ready at a moment’s notice, adapting with agility and precision to achieve your highest goals.
Founded in 1982
1001-5000 employees
H1B Sponsorship
Barnes & Thornburg LLP has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (1)
2022 (1)
2021 (3)
Funding
Current Stage
Late StageLeadership Team
Brittany Garcia
Partner
David Wong
Attorney
Recent News
globallegalchronicle.com
2025-11-20
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2025-11-19
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2025-11-19
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