Zinda Law Group, PLLC · 8 hours ago
Executive Assistant
Austin, TX
Full-time
Onsite
Mid Level
3+ years expZinda Law Group, a prestigious personal injury law firm, is seeking an experienced Executive Assistant to support the COO/CFO & Head of People. This role provides high-level administrative and operational support while also playing a key role in supporting Human Resources functions.
Law Practice
Responsibilities
Manage a broad range of administrative tasks for the COO/CFO, including managing a highly active calendar, scheduling meetings, preparing agendas, and compiling reports and materials
Draft and prepare correspondence, presentations, and documents, including confidential and sensitive information
Coordinate schedules to ensure the COO/CFO’s time is used effectively and priorities are followed and respected
Act as a “gatekeeper” to the COO/CFO by creating win-win situations for direct access to time and resources
Attend meetings, take detailed and accurate meeting minutes, and distribute notes and action items
Track, follow up on, and ensure completion of action items and Defined Work using internal systems (e.g., Notion)
Serve as a primary point of contact between the COO/CFO and internal departments, maintaining credibility, trust, and clear communication
Keep the COO/CFO informed of upcoming commitments, deadlines, and organizational issues; anticipate needs and proactively address conflicts
Support and manage special projects led by the COO/CFO that may have firm-wide impact
Prioritize competing demands and handle matters expeditiously, proactively, and with sound judgment
Coordinate and schedule interviews, including:
Communicating with candidates and interviewers
Preparing interview packets and materials
Managing interview logistics and follow-ups
Serve as a point of contact for candidates throughout the hiring process via phone, email, and written communication
Maintain and manage job descriptions and job postings across platforms
Assist with onboarding coordination and ongoing contractor management
Track and manage contractors, agreements, and related documentation
Support the development and maintenance of People Systems, including Defined Work, KPIs, role documentation, and accountability structures
Assist with daily, weekly, and monthly HR and operations reporting
Help document, organize, and improve HR workflows and processes to support firm growth
Qualification
Required
Bachelor's degree required
3+ years of experience working as an Executive Assistant, ideally supporting a C-level executive
Exceptional organizational skills with the ability to manage multiple priorities and deadlines seamlessly
Strong interpersonal and relationship-building skills
Expert-level written and verbal communication skills
Demonstrated proactive problem-solving and strong decision-making ability
Highly resourceful team player with the ability to work independently
Proven ability to handle confidential information with discretion and professionalism
Ability to perform in a fast-paced, high-accountability environment
Technically savvy, including proficiency in Microsoft Office and project management tools
Preferred
Experience or strong interest in HR, Head of People, or organizational systems preferred
Benefits
Paid time off (20 days) and 12 paid holidays
Medical, vision, and dental insurance (100% of base medical plan covered by the firm)
Simple IRA with up to 3% company match
Ongoing training and mentoring opportunities
Company
Zinda Law Group, PLLC
Zinda Law Group is a nationally recognized personal injury law firm with offices across Texas, Colorado, Arizona and New Mexico.
51-200 employees
Funding
Current Stage
Growth StageLeadership Team
Jess Sargus
Chief Legal Officer
Neil Solomon
Partner
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