Harvard T.H. Chan School of Public Health · 8 hours ago
Administrative Assistant
Atkinson, NH
Full-time
Onsite
Mid Level
3+ years expHarvard T.H. Chan School of Public Health is seeking a part-time Administrative Assistant to provide comprehensive administrative support to senior faculty and administration. The role is essential for the seamless operation of joint research studies, grant submissions, and trainee programs.
Higher EducationMedicalTraining
Responsibilities
Assist Principal Investigators (PIs) and Grant Managers with the administrative components of grant submissions (NIH, NSF, Foundations)
Gather, format, and update critical grant documents, including Biosketches, Other Support pages, and Facilities & Resources descriptions, ensuring compliance with current NIH/sponsor formatting guidelines
Assist with bibliography compilation and reference formatting for grant narratives and progress reports
Assist with non-financial post-award activities, such as tracking reporting deadlines and assisting with annual progress report (RPPR) administrative data entry
Manages dynamic calendars for senior faculty, coordinating high-volume meetings across multiple institutions
Expertly handles global time zone coordination for international collaborators
Anticipate scheduling conflicts between clinical obligations at MGH and academic/research commitments at HSPH, proactively resolving them based on shifting priorities
Coordinate travel arrangements (domestic and international) and prepare expense reports (Concur)
Serve as the administrative liaison for collaborative projects involving both HSPH and MGH
Provide administrative support for trainees (fellows, residents, and doctoral students) working across both sites, assisting with onboarding logistics
Coordinate meetings and seminars that involve stakeholders from both institutions, managing room reservations, and access clearance where necessary
Act as the gatekeeper for signature requests on grant assurances and contracts; apply digital signatures (Adobe Pro/DocuSign) and ensure proper routing
Manage data integrity across multiple platforms; specific expertise in organizing and syncing files via SharePoint, Dropbox, and Box is required to support various research teams
Maintain robust electronic filing systems for active grants and historical project data
Qualification
Required
3+ years of related administrative experience
Education beyond high school may count toward experience
Advanced proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) is required
Specific expertise in organizing and syncing files via SharePoint, Dropbox, and Box is required to support various research teams
Preferred
Strong experience with cloud-based collaboration tools, specifically SharePoint and Dropbox
Prior experience with grant preparation (specifically NIH Biosketches and Other Support) is strongly preferred
Experience navigating between clinical (MGH) and academic (HSPH) settings is highly desirable
Demonstrated ability to prioritize work in an environment with multiple and conflicting interests; ability to track tasks across different physical locations
Company
Harvard T.H. Chan School of Public Health
Harvard School of Public Health brings together dedicated experts from many disciplines to educate new generations of global health leaders. It is a sub-organization of Harvard University.
1001-5000 employees
Funding
Current Stage
Late StageTotal Funding
$5.76MKey Investors
Massachusetts Life Sciences CenterThe Boston Foundation
2019-09-09Grant· $0.75M
2018-12-14Grant· $0.1M
2017-05-16Grant· $4.91M
Leadership Team
Rifat Atun
Vice Dean Non-Degree Education and Innovation
Recent News
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