ICL · 14 hours ago
Administrative Assistant-BB551301
Queens Village, New York, United States
Full-time
Onsite
Entry Level
$21.71/hr - $21.71/hr
2+ years expICL is a company that provides various human and social services, and they are seeking an Administrative Assistant to support program staff. The role involves managing client records, coordinating communication, and performing reception activities, among other administrative duties.
CharityChildrenElder CareElderlyFamilyHealth CareMedicalNon Profit
Responsibilities
Responsible for overall office management keeps the staff office area organized and operating efficiently, including all filing, keeping the office equipment in good working order, maintains a supply of all forms and updates bulletin boards in a timely manner
Responsible for Purchase Order management: monitors the inventory of program and office supplies and prepares purchase orders as needed. Follows through with the purchasing process by placing orders, confirming deliveries and providing documentation to and from the Finance department
Responsible for development of program monitoring systems, such as client chart tracking systems, to ensure that chart forms that need updating are completed on time by the staff. Ensure that all monthly reports are typed, submitted and routed on time to the appropriate person
Provides reception services receives phone calls and visitors with courtesy and professionalism, takes accurate phone messages, directs incoming and outgoing calls and faxes in a timely and accurate manner
Cleans and maintains equipment and resolves routine problems with equipment and systems
Develop and revises work methods as needed
Maintains inventory and requisitions office supplies
May be required to take minutes at meetings and produce a final typed copy for distribution to appropriate individuals either by hard-copy or electronically
Designs, sets up and maintains electronic and hard-copy files of correspondence/documents, codes and files material, searches for requested material and periodically purges obsolete material for storage in records center or for appropriate disposal
Types and distributes meeting notes, correspondence and reports. Organizes the flow of paper in the office
Greets visitors, recipients, answers telephones, responds to standard inquiries concerning program activities and procedures, and refers more technical questions to appropriate staff
Develops, maintains and updates program manuals and information
Transmits instructions from supervisor to appropriate staff orally, in writing or electronically and follows-up to see that instructions are followed and deadlines are met
Other related duties that may be assigned
Review and update Medicaid information in CORE for monthly billing
Reviews and confirms that appropriate billing documentation has been obtained
Secures medical documentation required by program for billing ex. Physician authorization
Runs assigned daily billing reports to determine account needs and updates files with current billing information
Maintains knowledge of Medicaid and Medicare guidelines and applies that knowledge to billing as required by individual programs
Understands Medicaid/Medicare and Insurance billing including coordination of benefits
Works collaboratively with clinical staff and other staff to ensure that correct diagnosis/procedures are reported to Medicaid/Medicare and third-party insurance carriers
Monitors electronic transmission of claims to avoid delay in processing. Check and balance all claims/services were loaded and file was received
Identifies monitors and corrects errors made on electronic and paper claims and follows up until service is properly documented and resubmits claims
Works with Supervisor to maintain accuracy of reference materials and implementation of new billing codes and fee schedules
Multi-tasks in various computer applications to gather billing and collection information
Works unbilled revenue reports to verify pending claims and bring them closure
Performs related duties as required or as assigned by Supervisor
Qualification
Required
High School Diploma or GED plus at least two years of clerical or secretarial experience, or graduate of secretarial school
Preferably education should include coursework in bookkeeping/business
Must be able to satisfactorily use computer work processing equipment and programs (Microsoft Word) and type letters, reports, forms and other documents
Preferred
AA degree preferred but not required
Post-high school courses in Medicare/Medicaid billing, data processing, medical terminology or Accounting highly desirable
At least one year of Medical Billing or other insurance billing preferred
Company
ICL
At ICL, we believe all people should have the opportunity to live healthy and fulfilling lives.
1001-5000 employees
Funding
Current Stage
Late StageLeadership Team
Nikant Ohri
Executive Vice President/Chief Financial Officer
Glen Davis
Chief Medical Officer
Recent News
2025-03-28
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