Atlas Print Solutions Inc. · 17 hours ago
Event Coordinator - Operations
Hartsdale, NY
Full-time
Onsite
Entry, Mid Level
$60K/yr - $65K/yr
2+ years expAtlas Print Solutions Inc. is a full-service print production and design services agency with over 25 years of industry experience. They are seeking an Event Coordinator (Operations) to manage operational, systems, and administrative tasks that support luxury event execution, ensuring consistency, accuracy, and efficiency across all event programs.
3D PrintingAdvertisingGraphic DesignPrintingProfessional Services
Responsibilities
Maintain project hygiene and task accuracy within Monday.com (project management + CRM)
Own vendor database structure, accuracy, and status tracking
Enforce standardized workflows, templates, and naming conventions across all projects
Support SOP adherence across the Events Division
Source, research, and onboard vendors in new and existing markets
Maintain vendor profiles, pricing notes, availability, and performance history
Support vendor outreach workflows and documentation (RFP prep, tracking, follow-ups)
Manage billing intake, documentation, and internal tracking
Support payment tracking and reconciliation in coordination with accounting
Maintain accurate financial records related to events and vendors
Ensure timely and complete data entry across systems
Maintain organized file structures in Google Drive
Manage production documentation, install images, invoices, and receipts in FileMaker
Support preparation of monthly and quarterly recaps
Assist with recurring reporting and recap preparation
Identify operational gaps or inefficiencies and propose improvements
Support system improvements as the division scales
Qualification
Required
2–4 years of experience in operations, event coordination, project coordination, or similar roles
Strong organizational and process-oriented mindset
High attention to detail and accuracy
Comfort managing multiple projects and deadlines simultaneously
Proficiency in Microsoft Office and Google Workspace
Preferred
Experience in luxury, retail, experiential marketing, or events
Experience with Monday.com or similar project management tools
Familiarity with vendor sourcing, billing workflows, or operations support
Comfort working in fast-paced, high-expectation environments
Benefits
Dental insurance
Health insurance
Paid time off
Company
Atlas Print Solutions Inc.
Atlas Print Solutions, a full-service print production and design services agency, has served customers from a wide range of industries for more than 25 years.
11-50 employees
Funding
Current Stage
Early StageLeadership Team
Brian Holland
Chief Operating Officer
Ken Rosenberg
Founder
Company data provided by crunchbase