Talent Groups · 1 day ago
Department Administrator
Boston, MA
Contract
Onsite
Mid Level
$35/hr - $45/hr
3+ years expTalent Groups is seeking a Department Administrator to lead the administrative needs of the department. The role involves managing budgets, human resources functions, and serving as a liaison for departmental issues while contributing to strategic planning efforts.
IT Management
No H1B
U.S. Citizen Only
Responsibilities
The DA serves as the main point of contact and liaison for the department, and troubleshoots departmental issues and resolves problems for students, faculty, staff and post docs across three labs, and four programs/divisions. This position must also proactively anticipate the future needs of the department and labs (fiscal needs, staff changes, and daily operating needs) to ensure smooth functioning. The DA also contributes to the strategic planning efforts for the department as well as the programs
The DA is responsible for directly managing the department’s budgets and its program/division budgets. This includes developing budgets, making budget projections, forecasting budget surpluses and deficits, signing off on transactions, allocating resources between budget lines, reconciling budgets and monitoring spending throughout the year. The position also manages the payment of all invoices for the department as well as its respective programs/divisions. The DA is also responsible for managing all incoming monies by assuring funds are accounted for and deposited into appropriate accounts
The DA serves as the human resources contact for department personnel, HR and UCTW as appropriate. Collaborates with appropriate staff on policy interpretation; develops policies, processes and procedures to improve departmental operations; negotiates and addresses issues with vendors and sponsors over terms of agreements; and creates and drafts policy memos as needed
Oversee departmental support staff including responsibilities of hiring, evaluation, development, performance management, and termination within the parameters of the client and collective bargaining agreements
Manages all appointments and re-appointments (including clinical, research and affiliate) from visiting pre-undergraduate students up to full professors. Oversee all promotions, including pre-promotion assessment, calls for letters, drafting of promotion dossier and management of the promotions process. Develops and oversees all searches, including position requests, advertisements, search procedures and processes, and interviews. He/she also manages on-boarding and off-boarding for department personnel
Leads, manages, and prepares all required materials for visa processing
Oversee content of Department website
The Department Administrator manages pre-award grant submissions for PIs. Act as the liaison between the PI and the grants team to ensure all documents are completed as required and are done in a timely fashion. Works with faculty on managing grant and gift awards, monitors spending throughout the year, and collaborates with the grants team in Administration and Finance on post-award set up and grant management (required annual fiscal reports and work product updates)
The DA partners with other departments throughout the School to complete responsibilities related to department and works closely with School personnel to ensure compliance with state and federal laws as well as the client policies
Additional responsibilities include but are not limited to calendar management, extensive travel arrangements, planning and managing departmental events and managing various faculty special projects as needed
Contributes to a culture of inclusivity and respect
Performs other related duties as assigned or requested
Qualification
Required
Bachelor's degree or equivalent work experience required
Minimum of 3 years' relevant work experience
Strong computer skills and proficiency in Microsoft Applications and web-based applications
Preferred
Master's degree preferred
Must possess the capacity to calmly deal with a diverse constituency, competing priorities, frequent interruptions and regular changes
Exceptional organizational skills, the ability to use independent judgment and discretion, and the capacity to multi-task and be proactive are necessary
Also important are attention to detail, strong communication skills and interpersonal skills
Client experience and grant administration experience are advantages
Prior supervisory experience is strongly preferred
Company
Talent Groups
Talent Groups delivers exceptional experiences by solving the toughest IT talent and technology challenges across all industries.
501-1000 employees
Funding
Current Stage
Late StageTotal Funding
unknown2018-07-01Acquired
Leadership Team
Matthew James Ripaldi
Chief Executive Officer
Recent News
2024-05-20
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