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Vaco by Highspring · 6 hours ago

Project Accountant

New York, NY

Full-time

Onsite

Entry, Mid Level

$35/hr - $45/hr

Vaco by Highspring is working with a construction firm seeking a Project Accountant for a temporary role. The Project Accountant will manage project financials, including invoicing, accounts payable, and data integrity, while collaborating with project managers and ensuring compliance.

Staffing & Recruiting

Hiring Manager

Nate Keller

Responsibilities

Full-Cycle Invoicing: Prepare complex monthly AIA billing, "Time & Materials" (T&M), and "Stipulated Sum" client invoices with high attention to detail

WIP Oversight: Reconcile Work in Progress (WIP) accounts, maintaining all supporting documentation and electronic project files on the shared network

Lien & Compliance: Prepare client waivers of lien and required statements to ensure legal and contractual compliance

Reporting: Produce monthly project billing schedules and financial status reports for company-wide WIP updates and project team meetings

Subcontractor Integration: Process subcontractor AIA documents, material invoices, and order forms into Sage

Compliance Tracking: Review and enter subcontractor insurance data, ensuring all records are accurate and up-to-date before payment

Payment Cycles: Manage the AP pending invoice register; coordinate with Project Managers (PMs) for approvals and select job-related invoices for weekly check runs

Aging Resolution: Investigate and resolve discrepancies in accounts payable aging to maintain strong vendor relationships

System Initialization: Partner with Project Managers to review setup forms, enter contract data, and establish new jobs within Sage

Change Management: Maintain the integrity of client accounts by accurately tracking change orders and estimate adjustments

Data Accuracy: Audit financial data for subcontractors and clients to prevent errors in reporting or billing

Collections: Monitor AR aging and collaborate with PMs and clients to expedite collections and resolve payment hurdles

Audit Readiness: Assist in compiling essential data for year-end financial statement reviews and audits

Team Support: Provide ad-hoc administrative and financial support to the project team as directed

Qualification

Full-Cycle InvoicingSageAccounts PayableWIP OversightData AccuracyAudit ReadinessCollaboration

Required

Full-Cycle Invoicing: Prepare complex monthly AIA billing, 'Time & Materials' (T&M), and 'Stipulated Sum' client invoices with high attention to detail