CHS Design Studio LLC · 17 hours ago
Purchasing Agent/Coordinator
Miami-FTL Area
Full-time
Onsite
Mid Level
3+ years expCHS Design Studio LLC is seeking a Purchasing Agent/Coordinator to manage multiple projects effectively. The role involves overseeing procurement processes, ensuring compliance with specifications, and facilitating communication among stakeholders to guarantee timely project completion.
Architecture & Planning
Responsibilities
Managing a minimum of 6 projects at a time, with a minimum combined FF&E and OS&E
Work closely with internal departments in project preparation and execution
Review the specifications provided by interior design and supplier compliance, ensure that purchase orders are distributed to suppliers, and facilitate all shop drawing and required approvals
Communicate with the client to establish expectations on the delivery schedule and proactively manage all participants of the supply chain to guarantee the successful completion of the project
Assist in resolving any issues and/or provide clarification by working with the internal departments, interior designer, supplier, and projects team during the RFQ process
Work with the projects team to establish project timelines, quantities and required delivery schedule
Manage the issuance of purchase orders to suppliers’ accuracy between interior design specifications and purchase orders
Responsible for opening and setting up new Vendor Accounts
Proactively and effectively communicate with the projects team and the supplier any lead-time conflicts and manage the successful execution of product deliveries
Must add all the Purchase Orders to a Tracker and update and track all orders placed daily
Update the tracker with all the incoming warehouse receipts from Antilles Freight Corp
Review all Acknowledgements to ensure item, cost and shipping address is correct before the vendor ships the order
Responsible for coordinating all the packaging, crating, pick-ups and deliveries when required
Responsible for scheduling and arranging the logistics of containers to the site. Prepare the loading guide, freight invoice, must be onsite to supervise the loading of containers to deliver to property in a timely manner
Manage the reconciliation efforts, which includes resolving any discrepancies, obtaining all supplier and carrier invoices and/or credits and submitting them to the accounting department for immediate processing
Manage the daily activities of the Project Expeditor to ensure that they are being properly utilized for project support
Conduct resource allocation to ensure that project and departmental deadlines are met
Foster an environment that supports and encourages personal and professional growth
Address and proactively resolve any personnel issues
Qualification
Required
3-5 years of purchasing experience
Knowledge of import and export procedures and practices
Strong Customer Service abilities
Excellent organizational and time management skills
Attention to detail and accuracy
Ability to multitask and prioritize tasks effectively
Bachelor's degree in business administration or relevant field
Preferred
Experience in interior design or related field is a plus
Benefits
Paid time off
Health Insurance
Vision Insurance
Dental Insurance
401K Savings Plan with an employer match
Company
CHS Design Studio LLC
11-50 employeesFunding
Current Stage
Early StageCompany data provided by crunchbase