RWJBarnabas Health · 11 hours ago
Executive Assistant Senior, Executive Leadership Support
Elizabeth, NJ
Full-time
Onsite
Mid, Senior Level
$80K/yr - $105K/yr
7+ years expRWJBarnabas Health is a premier health care destination providing patient-centered, high-quality academic medicine. The Senior Executive Assistant provides high-level, confidential administrative support to senior executive leadership, ensuring seamless operations through expert calendar management and strategic project coordination.
DiabetesHealth CareNeuroscienceOutpatient CareRehabilitation
Responsibilities
Manage complex executive calendars, schedule high-level meetings, and ensure all materials are prepared in advance
Draft professional correspondence, meeting minutes, executive summaries, and board-ready documentation
Coordinate and support strategic projects, department initiatives, and operational follow-ups
Serve as the primary point of contact for internal and external stakeholders; manage communication flow on behalf of leadership
Prepare executive presentations, data summaries, and PowerPoint decks with accuracy and attention to detail
Coordinate domestic and international travel itineraries, lodging, and transportation
Monitor and reconcile department budgets, process invoices, and maintain expense reports
Maintain an organized system for tracking priorities, deadlines, confidential files, and regulatory documents
Support executive committees, leadership meetings, and board-related activities
Exhibit professionalism, diplomacy, and exceptional customer service in all interactions
Uphold strict confidentiality and compliance with organizational policies
Qualification
Required
7–10 years of executive-level administrative support within a hospital or healthcare system
Proven experience supporting Vice President, C-Suite, or senior clinical/operational leadership
Expert-level calendar management, including prioritizing competing demands and coordinating complex, multi-site schedules
Demonstrated experience preparing executive reports, board presentations, PowerPoint decks, and meeting materials
Strong written and verbal communication, including impeccable grammar, professional correspondence, and ability to draft communications on behalf of leadership
Advanced proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
Experience managing travel arrangements, expense reconciliation, and budget tracking
Ability to maintain confidentiality, exercise sound judgment, and handle sensitive information appropriately
Strong organizational skills with the ability to multitask, prioritize, and meet strict deadlines
Demonstrated experience coordinating high-profile meetings, conferences, and executive events
Proven ability to work independently, solve problems proactively, and anticipate executive needs
Benefits
Paid Time Off including Vacation, Holidays, and Sick Time
Retirement Plans
Medical and Prescription Drug Insurance
Dental and Vision Insurance
Disability and Life Insurance
Paid Parental Leave
Tuition Reimbursement
Student Loan Planning Support
Flexible Spending Accounts
Wellness Programs
Voluntary Benefits (e.g., Pet Insurance)
Community and Volunteer Opportunities
Discounts Through our Partners such as NJ Devils, NJ PAC, and Verizon
Company
RWJBarnabas Health
RWJBarnabas Health is New Jersey’s largest and most comprehensive academic health system, caring for more than 5 million people annually.
10001+ employees
Funding
Current Stage
Late StageTotal Funding
$0.23MKey Investors
New Jersey Food Security Initiative
2024-07-02Grant· $0.23M
Leadership Team
Anthony Cava
President and CEO
Jordan Ruch
Chief Technology Officer
Recent News
2025-04-29
2025-04-14
Company data provided by crunchbase