Shop Online New York · 8 hours ago
Administrative Assistant
United States
Internship
Remote
InternShop Online New York is an e-commerce company that pairs innovative technology with exceptional customer experiences. They are seeking an Administrative Assistant Intern who will manage day-to-day coordination, streamline communication, and ensure crucial tasks are completed efficiently.
AdvertisingBusiness DevelopmentMedia and Entertainment
Responsibilities
Calendar & Meeting Management: Coordinate virtual meetings, manage calendars for leadership, prepare detailed agendas, and accurately record and distribute action items
Communication Liaison: Draft concise internal updates, route messages promptly to the correct stakeholders, and maintain efficiency in shared communication channels (Slack, email groups)
Document Control: Organize contracts, Standard Operating Procedures (SOPs), and project files in Google Workspace or Microsoft 365, ensuring strict version control and easy retrieval
Task Tracking: Maintain and follow up on task lists and deadlines for leadership, proactively highlighting potential blockers and risks
Research & Reporting: Compile brief administrative reports or spreadsheets (e.g., vendor lists, budget trackers, team availability) as requested
Administrative Projects: Assist HR, finance, or operations teams with ad-hoc projects such as process documentation, data entry, or coordinating small virtual events
Qualification
Required
Proven organizational and time-management abilities in a remote or hybrid work environment
Proficiency with cloud productivity suites, specifically Google Workspace or Microsoft 365 (Docs, Sheets, Slides, Calendar)
Comfortable using collaboration tools such as Slack, Zoom, and project management apps (Trello/Asana)
Clear written and verbal communication skills, capable of drafting professional, grammatically correct emails and summaries
Meticulous attention to detail and the aptitude for managing multiple priorities without requiring constant supervision
Demonstrates discretion and professionalism when handling confidential information
Preferred
Prior administrative, virtual assistant, or high-level support experience
Benefits
Direct exposure to the day-to-day operational mechanics of a fast-growing e-commerce company.
Receive mentorship directly from department heads and senior leadership.
Gain practical mastery of modern remote-work tools and enterprise productivity platforms.
Receive a Certificate of Completion and for high performers, a personalized letter of recommendation.
Company
Shop Online New York
Shop ONline New York
Founded in 2020
11-50 employees
Funding
Current Stage
Early StageLeadership Team
Abad Morel
Founder
Company data provided by crunchbase