The Value Maximizer · 17 hours ago
Executive Assistant to IT Director
Austin, TX
Full-time
Onsite
Mid LevelThe Value Maximizer is seeking a highly organized and proactive Executive Assistant to support their IT Director. This pivotal role involves managing administrative tasks, facilitating communication, and ensuring the smooth operation of the IT department.
Information Technology & Services
Responsibilities
Manage the IT Director's calendar, schedule appointments, and coordinate meetings, ensuring efficient time management
Prepare and manage documentation, including reports, presentations, and correspondence, ensuring accuracy and professionalism
Coordinate travel arrangements, including flights, accommodations, and transportation, ensuring seamless travel experiences
Handle corporate correspondence, including drafting, editing, and distributing emails, letters, and memos
Assist in the preparation of IT budgets and track expenses, ensuring adherence to budgetary guidelines
Coordinate and organize IT department events, including team meetings, training sessions, and social gatherings
Manage and maintain confidential information, ensuring discretion and adherence to data privacy policies
Assist in the preparation of proposals, contracts, and other legal documents, ensuring accuracy and compliance
Interpret and respond to Requests for Proposals (RFPs), Requests for Quotations (RFQs), and Letters of Intent (LOIs)
Serve as a liaison between the IT Director and other departments, facilitating communication and collaboration
Manage incoming and outgoing communications, including phone calls, emails, and mail, ensuring timely and appropriate responses
Maintain office supplies and equipment, ensuring a well-organized and functional work environment
Support the IT Director in various administrative tasks, as needed, ensuring the smooth operation of the IT department
Qualification
Required
Proven experience as an Executive Assistant or similar administrative role, preferably supporting a senior executive in an IT environment
Thorough knowledge of IT tools and technologies, with the ability to understand and communicate technical concepts
Proficiency in documentation, including report writing, presentation creation, and corporate correspondence
Excellent coordination and organizational skills, with the ability to manage multiple tasks and priorities simultaneously
Strong communication and interpersonal skills, with the ability to interact effectively with individuals at all levels of the organization
Experience in contract management, proposal drafting, and interpreting RFPs, RFQs, and LOIs
Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
Ability to maintain confidentiality and handle sensitive information with discretion
Strong problem-solving skills and the ability to work independently and as part of a team
Excellent attention to detail and accuracy
Preferred
Bachelor's degree in business administration or a related field is preferred
Experience with project management tools and methodologies is a plus
Experience in Smartsheet
Benefits
Health insurance
Paid time off
Retirement plan options
Company
The Value Maximizer
At The Value Maximizer, we empower businesses to unlock their full potential through cutting-edge AI-based platforms.
Founded in 2023
11-50 employees
Funding
Current Stage
Early StageCompany data provided by crunchbase