Palladium Group of Companies GEIE · 1 day ago
EpiC Moldova Operations Support Associate
United States
Part-time
Remote
New Grad, Entry LevelPalladium Group, Inc. is a global company focused on creating positive impact through various initiatives, including the EpiC Moldova project funded by the United States Department of State. The Operations Support Associate will provide operational and administrative support to ensure effective implementation of project activities, maintaining compliance and financial management, as well as facilitating communication among team members and stakeholders.
Building MaintenanceConstructionProperty DevelopmentReal Estate
Responsibilities
Provide day-to-day operational and administrative support to the Implementation and Operations Lead for the effective implementation of project activities in the Republic of Moldova
Facilitate communication among team members (local and international), with vendors, subcontractors and partners representatives
Assist with the preparation of project-related documentation, correspondence, and internal records
Support the organization of meetings, workshops, and events, including logistics, agendas, participant coordination, and minute-taking when required
Maintain organized electronic and physical filing systems for operational, contractual, and financial documentation
Provide support to travelers to Moldova (or travelers within Moldova) to secure reservations for transportation, hotel, dining, meeting venue, upon request
Support procurement processes in line with Palladium policies, including with inputs for preparation of Purchase Requisitions, Request for Quotation/Proposals, and other supporting documentation
Support tracking of procurement actions, purchase orders, contracts, and amendments
Assist in coordinating with vendors and service providers (e.g. logistics, events, translation, IT, accounting), including follow-up on contracts, deliverables, and timelines
Assist with collecting and verifying invoices and supporting documents prior to submission for payment processing
Support coordination with the accounting firm and headquarters finance staff by providing required documentation and operational inputs
Assist in preparing basic financial summaries and inputs for internal reporting
Support recruitment and onboarding processes for local staff, consultants, and short-term support personnel, including administrative coordination and documentation
Assist with maintaining personnel records, contracts, timesheets, and onboarding/offboarding documentation
Support coordination of consultant deliverables and administrative follow-up
Support communication and coordination with internal teams, consultants, and external stakeholders as requested by the Implementation and Operations Lead
Undertake other operational, logistical and administrative tasks as requested
Qualification
Required
University degree in Business, Management, Administration, Law, or a related field
Proven work experience in administrative, operational, and coordination support within international organizations or projects
Strong experience in internal and external communication and customer service-related activities within international organizations or projects
Proficient user of MS Office suite (Word, Excel, PowerPoint, Outlook, etc)
Familiarity with Microsoft Teams, Zoom, and other social media platforms
Fluency in English and Romanian is required, a working knowledge of Russian language is a strong advantage
Strong organizational skills with the ability to manage multiple tasks simultaneously, prioritize effectively, and meet tight deadlines
Excellent written and verbal communication skills
Strong problem-solving and attention to detail
Ability to work independently as well as collaboratively in a multicultural team environment
Demonstrated intercultural sensitivity and ability to work effectively with people from diverse backgrounds
Company
Palladium Group of Companies GEIE
Palladium Group of Companies is a privately owned real estate Economic Interest Group, its core businesses are Portfolio and Development investments.
Founded in 1870
201-500 employees
Funding
Current Stage
Growth StageCompany data provided by crunchbase