Virginia's Community College System · 7 hours ago
Administrative Assistant
Richmond, VA
Part-time
Onsite
New Grad, Entry Level
$20/hr - $25/hrPiedmont Virginia Community College (PVCC) is a public institution of higher education located in Charlottesville, Virginia. The Administrative Assistant role involves providing high-level administrative support to the President and Vice Presidents, requiring exceptional organizational skills and professionalism while managing multiple priorities efficiently.
EducationE-LearningHigher Education
Responsibilities
Record, track, and process incoming documents. Prepare documents (reports, memos, letters, etc.) and presentations
Maintain and update databases and spreadsheets
Expense tracking
Manage paper and electronic filing systems
Prepare copies, distribute correspondence, and handle mail
Support various administrative projects as needed
Serve as the first point of contact for the office (in-person, phone, and email)
Provide exceptional customer service while handling phone inquiries, directing calls, and screening messages
Receive, review, and schedule meeting requests
Maintain calendars for leadership as needed
Schedule reservations for PVCC conference rooms and event spaces
Assist with travel arrangements and process travel reimbursements for College Board Members
Assist in coordinating and organizing events and meetings, including booking rooms and catering coordination
Assist in planning and providing logistical support for college events such as graduation, awards ceremonies, and receptions
Help manage event logistics, including database management, event setup and breakdown, parking arrangements, and ushering
May be required to perform other duties as assigned
May be required to assist the agency or state government generally in the event of an emergency declaration by the Governor
Qualification
Required
Education or training in administrative support technology, a related field, or equivalent experience
Proficiency with Microsoft Office (Word, PowerPoint, and Excel) and willingness to learn new applications as needed to perform job responsibilities
Excellent interpersonal, verbal, and written communication skills
Proficiency in executive-level office procedures
Strong organizational and planning skills; ability to manage multiple projects simultaneously
Ability to work independently with good judgment and discretion
Exceptional customer service skills with a professional demeanor
Ability to handle confidential information with tact and discretion
Experience interacting with visitors, students, faculty, staff, and public officials
Company
Virginia's Community College System
Since 1966, Virginia’s Community Colleges have given everyone the opportunity to learn and develop the right skills so lives and communities are strengthened.
Founded in 1966
201-500 employees
Funding
Current Stage
Growth StageLeadership Team
Dennis Moynihan
Director, Shared Services Center
Recent News
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