Winston Center · 2 weeks ago
Information Technology Specialist - Sharepoint Admin - USCG
Washington, DC
Full-time
Hybrid
Senior Level
5+ years expThe Rehancement Group, Inc. (TRG) is a professional services and consulting firm committed to supporting Government customers. They are seeking an Information Technology Specialist - Sharepoint Admin to provide part-time IT and collaboration platform support to the U.S. Coast Guard, focusing on sustaining and improving a SharePoint-based knowledge environment.
ConsultingEducationHealth CareOutpatient CareVirtual Assistant
No H1B
Security Clearance RequiredU.S. Citizen Only
Responsibilities
Maintains and supports a SharePoint-based portal environment to ensure information is organized, current, and accessible to authorized users
Performs structured content management actions such as: uploading, publishing, and linking documents, maintaining document library structure and folder taxonomy, applying naming conventions and version control practices, ensuring content accuracy and currency through scheduled updates
Supports routine portal updates (e.g., monthly refresh activities) and ensures key program information remains discoverable and easy to navigate
Troubleshoots common usability and access issues within the portal environment and coordinates resolutions with stakeholders as needed
Improves portal usability by strengthening information architecture, including: logical site layout and navigation design, consistent metadata and tagging approaches (where applicable), structured file organization that supports retrieval and auditability
Develops recommendations to improve organization and reduce duplication of content across shared locations
Assists in establishing repeatable practices for publishing, archiving, and maintaining key program artifacts
Identifies opportunities to reduce manual administrative burden using low-code/no-code tools and automation techniques, such as: automated reminders and task prompts, recurring workflow triggers and approvals (where supported), streamlined intake and tracking processes
Develops and maintains lightweight automation solutions that support operational efficiency while staying within Government constraints and technical guardrails
Documents automated workflows and provides basic user guidance to support continuity and adoption
Supports development of basic dashboards or reporting views to improve visibility into program execution artifacts, recurring deliverables, and tracking products
Assists in creating or refining reporting outputs that consolidate information across common sources (e.g., trackers, logs, or reporting sheets) to improve: timeliness, accuracy, leadership-level usability
Supports light data analysis and formatting improvements that strengthen reporting consistency and reduce rework
Produces quick-reference guides and process documentation to help users navigate and use the SharePoint environment effectively
Develops basic 'how-to' instructions and standard procedures for: uploading/publishing content, using standardized templates, following naming/version conventions, sustaining dashboards or automated workflows
Supports training-by-documentation and provides direct user assistance as needed to improve adoption and reduce recurring user friction
Qualification
Required
U.S. Citizenship is required
Bachelor's degree in Information Technology, Information Systems, Computer Science, or related discipline is required
Minimum of 5 years of experience supporting SharePoint administration functions is required
Strong ability to translate stakeholder inputs into clear, decision-ready documentation is required
Excellent attention to detail with strong independent judgment for completeness and consistency is required
Strong planning and prioritization skills to manage multiple concurrent tasks and deadlines is required
Ability to coordinate effectively across internal teams and Government stakeholders is required
Demonstrated ability to identify process gaps and recommend practical improvements is required
Ability to work independently with minimal oversight while maintaining responsiveness and professionalism is required
Strong working knowledge of SharePoint (site navigation, libraries, permissions awareness, file management practices) is required
Strong organizational mindset and attention to detail, especially regarding document control and structure is required
Ability to troubleshoot user issues and provide clear, practical guidance is required
Familiarity with low-code/no-code tools and automation approaches (e.g., forms, workflows, task routing, or simple integrations) is required
Experience supporting reporting visibility through dashboards, formatted trackers, or structured views is required
Strong written communication skills to create user-friendly documentation is required
Ability to work independently on part-time cadence while maintaining responsiveness to priority requests is required
Proficiency with Microsoft 365 (Teams, Outlook, Excel, Word) is required
SharePoint Online content management and site organization is required
Adobe Acrobat (PDF handling/editing support as needed) is required
Ability to obtain and maintain DHS/USCG Public Trust / Suitability is required
Ability to work onsite at USCG Headquarters as needed/required (ad hoc) is required
Preferred
Prior experience supporting DHS or DOW
Familiarity with Power Platform tools (Power Automate, Power Apps, Power BI) or comparable workflow tooling
Experience designing or improving knowledge management structures and document governance practices
Experience creating dashboards or reporting views for program execution and recurring deliverables
Comfort working with structured data in Excel and standardizing report formats for consistency
Experience supporting hybrid/remote operational teams and distributed stakeholder workflows
Benefits
Competitive salaries commensurate with education and experience
Full options for advancement
Robust benefits program
Company
Winston Center
Winston Center provides ADHD therapy, dyslexia and dysgraphia treatment, personalized speech and language assistance, and school advocacy.
11-50 employees
Funding
Current Stage
Early StageLeadership Team
Wendy Popa
Co-Founder/ Co-CEO
Company data provided by crunchbase