USAJOBS · 9 hours ago
Administrative Support Assistant OA
San Antonio, Texas, USA
Full-time
Onsite
Entry Level
$41K/yr - $41K/yr
1+ years expUSAJOBS is seeking an Administrative Support Assistant (OA) to work closely with nursing executives within the South Texas Veterans Health Care System. The role involves managing administrative tasks for Nursing Service, including drafting documents, maintaining files, and coordinating meetings.
ConsultingGovernmentHuman ResourcesInformation TechnologyInternetStaffing Agency
No H1B
U.S. Citizen Only
Responsibilities
Draft memos, reports and other documents for Nursing Service
Maintain files, respond to routine correspondence, and reports, to include preparing documents required for FMLA, VLTP, Extended Leave, SF 183, and LWOP packets
Take minutes of meetings, arrange for travel and assist staff with the submission of travel requests and approvals
Verifies that position description and functional statements are appropriate with respect to title and grade and verifies codes and symbols are correct
Maintains record of organizational and workflow charts, function statement and staff levels
Ensures functional statements are accurate and updated
Assures timeliness and accuracy of Request for Personnel Actions (SF-52s) for recruitments, promotions, transfers, resignations, terminations, and name changes in WebHR for all nursing staff, clinical and administrative
Acts as the alternate records liaison for Nursing Service
Maintain patient confidentiality, without exception whether oral, written or electronic in nature in accordance with HIPPA standards and regulations
Serves as back-up for the Secretary to the Associate Director for Patient Care Services/Nurse Executive during his/her absence and appropriate backup to other program support assistants to complement coverage in the Office of the Director when required
Prepares and tracks annual proficiencies, process them to HR and NPSB weekly and updates nurse licensures in Vista
Maintains up-to-date working knowledge of personal computer application software and uses application software such as Microsoft Access, Excel, Microsoft Word, Microsoft Power Point, etc., to produce tabular and graphic· reports
Coordinates meetings by scheduling meeting invitations using Outlook Calendar scheduling for committee members
Acts as recorder for various meetings and provides draft of minutes/agendas for edit/concurrence. Electronically submits minutes for committee approval
Transcribes and accurately documents committee meeting minutes within established Service timeframe
Prioritizes and adjusts to short-term deadlines associated with assigned committees (i.e., changes to date and time of meetings, committee membership, and/or agenda changes)
Qualification
Required
You must be a U.S. Citizen to apply for this job
To be considered for this position, you must complete all required steps in the process. In addition to the application and questionnaire, this position requires an online assessment
Selective Service Registration is required for males born after 12/31/1959
Physical Requirements: The work required does not inherently include any physical requirements essential for successful job performance that could not otherwise be performed with accommodation or workplace adjustment. A pre-placement physical examination is not required
Subject to background/security investigation
Selected applicants will be required to complete an online onboarding process. Acceptable form(s) of identification will be required to complete pre-employment requirements
Participation in the seasonal influenza vaccination program is a requirement for all Department of Veterans Affairs Health Care Personnel (HCP)
Time-In-Grade Requirement: Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements by the closing date of this announcement
Specialized Experience: You must have one year of specialized experience equivalent to at least the next lower grade GS-04 in the normal line of progression for the occupation in the organization
Education: Applicants may substitute education for the required experience. To qualify based on education for this grade level you must have 4 years above high school
Combination: Applicants may also combine education and experience to qualify at this level. You must have a combination of specialized experience and education beyond 4 years above high school
Typing Skill-40 words per minute (WPM) required
Benefits
A career with the U.S. government provides employees with a comprehensive benefits package.
Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time or intermittent.
Company
USAJOBS
USAJOBS enables federal job seekers to access job opportunities across hundreds of federal agencies and organizations.
10001+ employees
Funding
Current Stage
Late StageRecent News
Company data provided by crunchbase