Merakey · 22 hours ago
Administrative Assistant
Tinton Falls, NJ
Full-time
Onsite
New Grad, Entry Level
$20/hr - $20/hrMerakey is a non-profit provider of developmental, behavioral health, and education services, and they are seeking an Administrative Assistant to join their team. The role involves providing essential administrative support, managing referrals, ensuring compliance, and facilitating communication within the organization.
EducationHealth CareNon Profit
Responsibilities
Receive, track, and process incoming referrals via email, mail, AWARE system, from DVRS, (Pre-ETS Employment First, and Benefits Counseling programs.)
Verify and track completeness and accuracy of referral documentation (e.g., referral, consents, assessments, IEPs/504 plans for pre-ETS)
Assist Director in acknowledging receipt of referrals promptly to referral sources
Maintain a secure, organized, and up-to-date electronic referral tracking system in teams and process in SETWorks. Ensuring compliance with HIPAA, state/federal regulations and agency policies
Identify and resolve missing information or discrepancies in referrals proactively
Communicate with Director and Program Coordinators regarding referral issues
Complete billable logs in SETWorks for referral processing
Process incoming and outgoing mail
Post Office runs
Answer phones, direct calls, and take messages
Welcome visitors to the office
Develop flyers and digital graphics in Canva for Program announcements and activities (e.g., new DVRS workshops, Pre-ETS & NJCIE Benefits, Counseling sessions, agency events (job fairs, open houses, training seminars) and Community outreach initiatives
Develop and distribute regular Constant Contact updates/newsletters/bulletins designed for specific stakeholder groups
Staff Certification tracking: Review and maintain staff training and certifications (e.g., Boggs, CDS, CPR)
Assist in ensuring employee evaluations are up to date (tracking due dates, reminders, filing)
Assist with DDD (Division of Developmental Disabilities) compliance tasks as needed
Assist in SETWorks organization as needed (data entry, report generation, Funder input, documentation support)
Qualification
Required
Essential administrative support experience
Experience with referral processing and management
Ability to verify and track completeness and accuracy of referral documentation
Experience in maintaining secure and organized electronic tracking systems
Knowledge of HIPAA and compliance with state/federal regulations
Strong communication skills for processing incoming and outgoing mail
Experience in answering phones and directing calls
Ability to welcome visitors and provide assistance
Experience in developing flyers and digital graphics using Canva
Ability to develop and distribute newsletters and bulletins
Experience in staff certification tracking and maintaining training records
Ability to assist with employee evaluations and compliance tasks
Data entry and report generation experience
Benefits
Comprehensive medical, dental, and vision coverage, plus access to healthcare advocacy support.
Retirement plan -- both pre-tax and Roth (after-tax) options available for employee contributions.
DailyPay -- access your pay when you need it!
On the Goga well-being platform, featuring self-care tools and resources.
Access Care.com for backup childcare, elder care, and household services.
Confidential counseling, legal, and financial services through our Employee Assistance Program (EAP).
Tuition reimbursement and educational partnerships.
Employee discounts and savings programs on entertainment, travel, and lifestyle.
Access to Pryor Online Learning for free online personal development classes.
Company
Merakey
Merakey is a non-profit organization that provides behavioral and mental retardation education services.
Founded in 1969
5001-10000 employees
Funding
Current Stage
Late StageTotal Funding
$0.24MKey Investors
NJ Human Services
2024-09-04Grant· $0.24M
Leadership Team
Adam Levandoski
IT Instructional Designer | Software Instructor
Recent News
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2025-04-09
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