William & Mary Libraries · 1 day ago
Program Coordinator, WMSURE
Blow Memorial Hall
Full-time
Hybrid
Mid Level
$0/yr - $57K/yrWilliam & Mary Libraries is seeking a Program Coordinator for the WMSURE program, which focuses on supporting high-achieving undergraduate students. The role involves planning and implementing programming activities, managing administrative tasks, and serving as a student advisor.
Higher Education
Responsibilities
Planning and implementing program activities, including coordinating events and handling associated budgets, purchasing and catering
Administrative management, including student and faculty awards, fiscal management of related programs, and assistance with data collection and WMSURE mini grant disbursement process
Serving as an advisor to students, connecting them to partners, programs, and services
Supervising undergraduate and graduate fellows
Facilitating WMSURE’s social media, including the newsletter, Instagram, email, website, and various platforms and accounts
Coordinate application and review process, hiring, training, and onboarding of student workers in collaboration with WMSURE Faculty Co-Directors, WMSURE Assistant Director, and Charles Center staff
Mentor student workers, including WMSURE peer advisors
Maintain a physical presence in the WMSURE office during working hours to be available for student support
Hold daily office hours to meet independently with scholars individually or in small groups to address their academic enrichment needs, making recommendations and referrals to the Assistant Director and/or other resources, as necessary
Manage communication with students, including weekly updates and social media posts
Collaborate with faculty directors and Assistant Director to develop and implement strategic plan for WMSURE program
Assist with research, development, and implementation of academic enrichment programming for WMSURE and the general student population
Plan and arrange activities, logistics, guest speakers, and venues for a variety of WMSURE programs to meet organizational needs
Develop, design, and distribute WMSURE communications content via flyers, social media, and the web
Plan, coordinate, and attend WMSURE events including weekly meetings, general research interest meetings, and major programs such as annual conference, graduation ceremony, Charles Center events, and student research symposia
Arrange event catering to include placing orders, receiving deliveries and handling setup/cleanup as needed
Assists with tracking program budgets and facilitates purchasing requests in buyW&M and Workday
Responsible for facilitating WMSURE student employee payment requests, submitting payment requests in Workday for WMSURE students receiving mini-grants, and submitting payment requests for WMSURE students receiving Charles Center summer research grants
Support the Charles Center summer research grant application and allocation process for WMSURE students
Collaborate with Charles Center staff as a key member of assessment teams to recommend improvements to programming and research experiences
Collaborate with internal and external stakeholders to collect and analyze data for grant reporting and assessment
Assists with communication and coordination of faculty and staff speakers for WMSURE meetings, the annual WMSURE Research Conference, and other Charles Center events as needed
Assists with communication and coordination of faculty and staff, and external partners
Qualification
Required
Bachelor's degree in a relevant field or equivalent combination of education and experience
Demonstrated experience and competency in working with diverse student populations
Demonstrated ability to communicate effectively with students, faculty, and internal/external partners
Excellent organizational skills and attention to detail
Ability to take initiative and use sound judgement
Demonstrated proficiency in computer skills to include internet browsers and Microsoft Office: Word, Excel, PowerPoint, and Outlook
Demonstrated experience advising or mentoring students
Preferred
Demonstrated professional program coordination experience
Experience working in a higher education environment
Experience supervising staff and/or program teams
Demonstrated ability to develop, interpret, and implement policies and procedures
Knowledge of procurement and purchasing policies and procedures
Working knowledge of fiscal administration and budget oversight
Previous undergraduate or graduate research experience
Company
William & Mary Libraries
William & Mary Libraries support and enhance teaching and research, and foster intellectual curiosity, creativity and lifelong learning.
1001-5000 employees
H1B Sponsorship
William & Mary Libraries has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (71)
2024 (39)
2023 (34)
2022 (31)
2021 (22)
2020 (31)
Funding
Current Stage
Late StageCompany data provided by crunchbase