Whitman, Requardt and Associates, LLP · 5 months ago
Administrative Assistant / Proposal Coordinator
Jacksonville, FL
Full-time
Onsite
Senior Level
5+ years expWhitman, Requardt & Associates, LLP is a long-established company known for its quality work and employees. They are seeking an Administrative Assistant/Proposal Coordinator to support their design and technical teams, focusing on administrative, marketing, and proposal activities in Florida. The ideal candidate will be well-organized, self-motivated, and possess strong communication skills.
Building MaterialConsultingLegalReal Estate
No H1B
U.S. Citizen Only
Responsibilities
Researching information
Composing and editing documents and presentations
Updating databases
Setting up and maintaining files
Obtaining necessary supplies, equipment, and reference materials for the Florida Offices
Providing administrative assistance as needed to the technical and management team
Assisting in producing proposals and marketing materials and preparation for presentations
Preparing staff resumes, project descriptions, and marketing information
Working with graphics teams to create figures/graphics and digital collateral
Proofreading and editing materials for readability and compliance
Participating in QA/QC procedures for deliverables
Qualification
Required
High school degree or equivalent required
5+ years of experience as an Administrative Assistant
Experience in data/online research
Proficient in Adobe Creative Suite (InDesign and Acrobat)
Intermediate to Expert knowledge of Microsoft Excel
Proficient in other Microsoft Office Products (Word, PowerPoint, Outlook) and other relevant software packages
Strong communication skills, professional demeanor and positive attitude
Collaborative work style and highly motivated with strong drive to succeed
Extremely detail oriented and highly organized with strong time management skills
Exceptional organizational skills, including electronic document management
Proven ability to maintain confidentiality, including a high degree of discretion when dealing with confidential information
Ability to multi-task, meet deadlines and adapt to changing priorities
Demonstrated ability to work both independently and within a team
Willingness to continue to learn and grow technically and professionally within the company
The ability to work as necessary to meet deadlines, when required
Applicants must be currently authorized to work in the United States on a full-time basis without the need for employment-based visa sponsorship now or in the future
Preferred
Associate's or Bachelor's degree in Marketing, Communications, English, Journalism or related field
Prior experience working in an Engineering, Architectural or Construction industry
Benefits
Flexible work schedule options
Competitive salary
Leave accrual and paid holidays
Healthcare benefits
Group Life Insurance, as well as additional optional life Insurance, short and long term disability insurance
Flexible spending accounts for medical and dependent care reimbursement
401(k) Retirement Plan
Tuition Reimbursement
Employee Assistance Program
Parental and maternity leave benefits
Company
Whitman, Requardt and Associates, LLP
Whitman, Requardt and Associates, LLP is a civil engineering and consultancy firm offering construction and advisory services in Maryland.
501-1000 employees
Funding
Current Stage
Late StageLeadership Team
Dennis Hasson
Partner
Douglas Saunders, PE
Associate / NC Office Manager
Recent News
Maryland Matters
2023-12-22
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