City of New York · 1 day ago
Division Administrative Officer
Queens, NY
Full-time
Onsite
Entry Level
$42K/yr - $61K/yr
1+ years expThe City of New York is seeking a Division Administrative Officer for the Department of Design and Construction Operation’s Division. The role involves monitoring recruitment activities, managing onboarding processes, and providing administrative support to the Assistant Commissioner of Operations.
GovernmentLegalPublic Relations
No H1B
Responsibilities
Monitoring and updating recruitment activity within Smart Recruiters platform
Maintain all related hiring communications
Schedule interviews and manage the Operations Division personnel onboarding process
Submitting Approvals in MS Teams
Assisting and/or creating training materials for new hire
Schedule professional training courses in conjunction with Staff & Development
Assisting and supporting the Assistant Commissioner of Operations with administrative related functions
Incoming and outgoing calls
Scheduling meetings via Microsoft Outlook
Track and follow-up on all correspondences received for the Assistant Commissioner and the Operations Division
Support and assist on any special projects assigned by an Executive of Operations as needed
Maintain divisional records (digital and hardcopy)
Prepare meeting agendas
Weekly and monthly reports
Answering inquiries
Ordering business cards/ memo pads
Paycheck/paystub distribution
Serve as the Technology & Innovation (T&I) Liaison
Placing any service and/or troubleshooting requests via Track-It system
Updating the staff on any new policies and procedures
Device upgrades
Act as the Stockroom and Creative Services liaison
Place supply orders for staff
Work in collaboration with Procurement and Stockroom on special orders
Be the person of contact for any visual (flyers, presentations, and graphics/artwork) requests
Making/updating forms to fillable pdfs
Handle confidential information professionally
Qualification
Required
A four-year high school diploma or its educational equivalent approved by a State's department of education or a recognized accrediting organization
One year of satisfactory clerical experience
Keyboard familiarity with the ability to type at a minimum of 100 key strokes (20 words) per minute
Only candidates who are permanent in the Clerical Associate title, or those who are reachable on the Promotional List for Exam #3587, or Open-Competitive List (Exam #1190 or Exam#2120) may apply
Authorization to work in the United States is required for this position
Applicants are responsible for ensuring that they meet all qualifying requirements for this position, at the time of application
Preferred
Candidates should be well versed in technical applications Microsoft Applications (Word, Outlook, Teams, Excel, PowerPoint) and SaaS Applications (SmartRecruiters, Workday, Salesforce, Slack, etc.)
Soft skills such as communication, proven teamwork, emotional intelligence, problem-solving, critical thinking, adaptability, and time management are highly desired
Benefits
Public Service Loan Forgiveness
Company
City of New York
City of New York, often called as New York City, is the most populous city in United States.
10001+ employees
Funding
Current Stage
Late StageLeadership Team
Carl G Esposito
Chief Information Security Officer
Dawn Miller
Senior Advisor to the Chief Climate Officer
Recent News
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