Bon Appetit · 1 day ago
Catering Logistics & Planning Coordinator (CPU)
San Jose, CA, US
Full-time, Part-time
Onsite
Entry, Mid Level
$76K/yr - $78K/yr
2+ years expBon Appétit Management Company is seeking a Catering Logistics & Planning Coordinator to oversee the planning and coordination of catering event logistics. The role involves managing event deliveries and pickups, ensuring efficient resource utilization, and serving as a communication hub between the Sales/Events Teams and the Operations Team.
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Responsibilities
Assign event deliveries and pickups to appropriate driver resources based on critical factors such as event type, size, resource needs, and required delivery/pickup times
Adjust and confirm event departure and kitchen preparation times within the CaterTrax system
Create and maintain a master sheet derived from CaterTrax data to clearly outline all event and delivery logistics
Upon completion of weekly event assignments, determine and communicate the required shift needs for the following week to the appropriate manager to ensure adequate staffing levels
Input the determined staff shifts needed for all assigned events into the designated autoscheduling platform
Run the autoscheduler script to generate the optimized weekly staff schedule
Monitor the BEO (Banquet Event Order) Updates tab or equivalent section of the catering master sheet for all incoming changes and revisions
Execute necessary changes and updates stemming from BEO updates, including applying revisions directly within the CaterTrax system and reflecting corresponding changes on the master sheet
Guarantee that the master sheet serves as the single source of truth for all event logistics, ensuring synchronization across all operational documents
Actively monitor designated communication channels to capture real-time updates and changes originating from the Sales and Events Teams
Collaborate directly with the Sales and Events Teams to effectively coordinate all necessary delivery and pickup logistics
Serve as the primary liaison between the Sales/Events Teams and the Operations Team, ensuring that all crucial updates, changes, and final event details are received by Operations in a timely and accurate manner to prevent scheduling or execution errors
Qualification
Required
Minimum of 2 years of similar work experience in a fast-paced logistics, dispatch, or high-volume catering/food service environment
Proven experience working with scheduling software and/or event management systems (experience with CaterTrax is a plus)
Excellent analytical and organizational skills with an acute attention to detail
Exceptional communication skills, both written and verbal, with the ability to convey complex logistics clearly and professionally
Proactive mindset and proven ability to problem-solve real-time scheduling and logistical issues under pressure
Working knowledge of Microsoft Excel/Google Sheets for data management and tracking
Ability to work independently as well as collaboratively in a team setting
Benefits
Retirement Plan
Associate Shopping Program
Health and Wellness Programs
Discount Marketplace
Identity Theft Protection
Pet Insurance
Voluntary Benefits, including Critical Illness Insurance
Accident Insurance
Hospital Indemnity Insurance
Legal Services
Choice Auto and Home Program
Medical
Dental
Vision
Life Insurance/AD
Disability Insurance
Commuter Benefits
Employee Assistance Program
Flexible Spending Accounts (FSAs)
Company
Bon Appetit
bon appétit focuses on what’s current and stylish, while still giving readers valuable cooking tools and tips.
1001-5000 employees
Funding
Current Stage
Late StageLeadership Team
Blair Birch
owner
Company data provided by crunchbase