FAMU National Alumni Association · 13 hours ago
Conference Assistant
Leadville, CO
Part-time
Onsite
Entry Level
$17.76/hr - $17.76/hr
1+ years expFAMU National Alumni Association is seeking a Conference Assistant to support the coordination of conferences and events under the direction of the Director of Student Life & Housing. The role involves assisting with preparation, front desk operations, logistics, and ensuring guest satisfaction during summer conferences.
Non-profit Organization Management
Responsibilities
Assist with weekly conference preparation including room set-up, damage checks, cleaning, conference supplies, inventory, laundry, camp occupancy lists, camp/counselor/representative duties, NSR assistance, key inventory, run errands and check-in/check-out scheduled
Working scheduled front desk hours and "on-duty" shifts performing various tasks at the front desk of the residence hall. General office duties, guest relations, keys, answering phones, courteously handling guest questions, check in/check-out operations, providing information and all other duties assigned for front desk duties as needed
Respond to e-mails & phone messages; manage tasks in support of the residence hall
Assist with conference and housing registrations
Manage pickup, sorting, and delivery of mail
Assist with on-site conference logistics and the execution of conference events
Support the planning and execution of all aspects of conference logistics (meeting space, catering, transportation, special events, parking, etc.)
Design work needed for conference logistics and directional sign production
Work a varying schedule as required for weekly conference
Other duties as assigned
Qualification
Required
Education and experience sufficient to meet the rigors of the position. Examples may include a High School/GED and one year (equivalent to 2080 work hours) related work experience, or equivalent education and experience that will provide the necessary knowledge, skill and abilities to perform the functions of the position
Special Skills or abilities directly applicable to the position: experiential education, and/or components of Pre-collegiate Programs
Ability to turn experiences into learning, recognize effective v. ineffective methods/vehicles, and provide feedback and guidance
Experience with standard Microsoft Office software
Excellent oral and written communication skills
Strong organizational skills and ability to prioritize duties and responsibilities
Ability to work flexible hours
Ability to follow directions and be a team player
Ability to deal with situations (emergency and non-emergency) as they arise with professionalism, safety, and security of the guests
Successful completion of a background check including a motor vehicles records report required
Constant sitting, occasional walking, standing and driving; occasional handling objects, pushing/pulling; frequent reaching with hands/arms, and use of finger movements; occasional lifting, carrying, pushing or pulling objects up to 50 lbs
Constant written and oral communication and the ability to reason and analyze and perform calculations occasionally
Work is performed using a computer and standard office equipment daily and driving a vehicle occasionally
Preferred
Bilingual (English/Spanish) Or Conversational Language Abilities Preferred
Benefits
Retirement contribution
Annual and sick time
Mental health resources
Tuition benefit
Company
FAMU National Alumni Association
The Florida A&M University National Alumni Association (FAMU NAA), a non-profit organization, incorporated under the laws of the State of Florida, was established to serve its alumni and the University, to actively promote the interest of Florida A&M University as an institution of higher learning, research and public service, to focus on the educational needs of all Americans to support cultural diversity and equal access to a quality education at Florida A&M University.
2-10 employees
Funding
Current Stage
Early StageCompany data provided by crunchbase