FAMU National Alumni Association · 4 hours ago
Department Coordinator III
Louisville, KY
Full-time
Onsite
Mid Level
$19.03/hr - $28.55/hr
4+ years expThe FAMU National Alumni Association is seeking a Department Coordinator III for the Chemical Engineering Department at the University of Louisville. This role provides comprehensive administrative and operational support, ensuring smooth daily operations and high-quality experiences for students, faculty, and staff.
Non-profit Organization Management
Responsibilities
Provides administrative and operational support for the department, ensuring efficient day-to-day operations and consistent service delivery
Serves as lead staff for departmental administrative functions and provides direction to support staff, including supervision of student work-study employees
Manages purchasing, invoice processing, and financial reconciliation activities in accordance with university policies and procedures
Supports academic and programmatic operations, including coordination of major departmental milestones, graduation milestones, and institutional reporting
Maintains departmental records, data, and documentation to support accreditation, compliance, and planning activities
Coordinates logistics for departmental events, meetings, visitors, and speakers in collaboration with faculty and campus partners
Acts as a primary point of contact for students, faculty, staff, and external stakeholders, providing timely and professional customer service
Performs other duties as assigned in support of departmental goals and university operations
Qualification
Required
High School Diploma/GED with four (4) years of related experience or an equivalent combination of education and experience
Provides administrative and operational support for the department, ensuring efficient day-to-day operations and consistent service delivery
Serves as lead staff for departmental administrative functions and provides direction to support staff, including supervision of student work-study employees
Manages purchasing, invoice processing, and financial reconciliation activities in accordance with university policies and procedures
Supports academic and programmatic operations, including coordination of major departmental milestones, graduation milestones, and institutional reporting
Maintains departmental records, data, and documentation to support accreditation, compliance, and planning activities
Coordinates logistics for departmental events, meetings, visitors, and speakers in collaboration with faculty and campus partners
Acts as a primary point of contact for students, faculty, staff, and external stakeholders, providing timely and professional customer service
Performs other duties as assigned in support of departmental goals and university operations
Ability to work independently with limited supervision while exercising sound judgment within established guidelines
Strong problem-solving skills, including the ability to resolve routine issues and escalate or address more complex matters appropriately
Effective written and verbal communication skills, with the ability to convey information clearly and accurately to diverse audiences
Demonstrated ability to collaborate with faculty, staff, students, and campus partners
Solid understanding of institutional policies, procedures, and administrative systems
Strong attention to detail, organizational skills, and commitment to high quality service
Preferred
Experience providing administrative or operational support within a complex organizational environment
Demonstrated experience with purchasing, budget tracking, or financial reconciliation
Experience supervising or coordinating temporary employees
Familiarity with academic program operations, accreditation processes, or compliance reporting
Strong organizational skills with the ability to manage multiple priorities and deadlines
Workday enterprise software experience strongly preferred
Company
FAMU National Alumni Association
The Florida A&M University National Alumni Association (FAMU NAA), a non-profit organization, incorporated under the laws of the State of Florida, was established to serve its alumni and the University, to actively promote the interest of Florida A&M University as an institution of higher learning, research and public service, to focus on the educational needs of all Americans to support cultural diversity and equal access to a quality education at Florida A&M University.
2-10 employees
Funding
Current Stage
Early StageCompany data provided by crunchbase