Aston Carter · 15 hours ago
Sr. Administrative Assistant
Kirkland, WA
Contract
Hybrid
Senior Level
$35/hr - $38/hrAston Carter provides world-class corporate talent solutions and is seeking a highly skilled Administrative Assistant to support senior leadership. This role involves comprehensive operational and administrative support, managing communication, scheduling, and office operations to ensure organizational efficiency.
ConsultingHuman ResourcesInformation Technology
Responsibilities
Provide high-level administrative support including research, document review, and managing information requests
Serve as the central communication coordinator for the VP and GM, ensuring smooth information flow across the organization
Provide strategic calendar management, prioritizing meetings, handling conflicts, and planning time effectively
Manage discretionary budgets for morale, travel, and training; provide ad hoc reporting as needed
Support the execution and optimization of the Rhythm of Business (ROB) processes
Oversee general office operations: supplies, record management systems, and basic bookkeeping tasks
Review and approve invoices, memos, letters, reports, financial statements, and other administrative documents
Read, analyze, and route incoming memos and submissions to determine urgency and distribution
Prepare agendas, coordinate logistics, and ensure successful delivery of committee, board, and organizational meetings
Lead end-to-end morale event planning, ensuring high-quality, well-executed outcomes
Manage complex travel arrangements and itineraries for leadership
Balance multiple projects with varying deadlines while maintaining operational excellence
Support new employees, vendors, and interns through onboarding and integration activities
Build and strengthen networks across teams to improve collaboration and drive organizational efficiency
Participate in culture-building initiatives, team growth, and discipline development
Serve as a role model, demonstrating professionalism, leadership, and high standards of execution
Qualification
Required
Provide high-level administrative support including research, document review, and managing information requests
Serve as the central communication coordinator for the VP and GM, ensuring smooth information flow across the organization
Provide strategic calendar management, prioritizing meetings, handling conflicts, and planning time effectively
Manage discretionary budgets for morale, travel, and training; provide ad hoc reporting as needed
Support the execution and optimization of the Rhythm of Business (ROB) processes
Oversee general office operations: supplies, record management systems, and basic bookkeeping tasks
Review and approve invoices, memos, letters, reports, financial statements, and other administrative documents
Read, analyze, and route incoming memos and submissions to determine urgency and distribution
Prepare agendas, coordinate logistics, and ensure successful delivery of committee, board, and organizational meetings
Lead end-to-end morale event planning, ensuring high-quality, well-executed outcomes
Manage complex travel arrangements and itineraries for leadership
Balance multiple projects with varying deadlines while maintaining operational excellence
Support new employees, vendors, and interns through onboarding and integration activities
Build and strengthen networks across teams to improve collaboration and drive organizational efficiency
Participate in culture-building initiatives, team growth, and discipline development
Serve as a role model, demonstrating professionalism, leadership, and high standards of execution
Expertise in complex calendar management (multiple leaders, shifting priorities)
Strong understanding of Rhythm of the Business (ROB) and program execution
AI fluency and comfort using automation tools
Excellent verbal and written communication skills
Strong multitasking, customer service, and interpersonal abilities
Ability to work independently, manage time effectively, and adapt quickly
Event planning, coordination, and stakeholder engagement experience
Leadership, mentoring, and professional presence
Proficiency in Microsoft Word, Excel, PowerPoint, and Outlook
Benefits
Medical, dental & vision
Critical Illness, Accident, and Hospital
401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available
Life Insurance (Voluntary Life & AD&D for the employee and dependents)
Short and long-term disability
Health Spending Account (HSA)
Transportation benefits
Employee Assistance Program
Time Off/Leave (PTO, Vacation or Sick Leave)
Company
Aston Carter
Aston Carter is a staffing and recruiting company providing risk and compliance services.
Founded in 1997
1001-5000 employees
Funding
Current Stage
Late StageTotal Funding
unknown2011-01-31Acquired
Leadership Team
Juan Pablo McCausland-PHR, CDP
Human Resources Business Partner
Sherry Guevara
Regional Human Resources Partner-West Region
Recent News
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