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Buffalo Solar · 22 hours ago

Contracts & Finance Operations Coordinator

Depew, NY

Full-time

Onsite

New Grad, Entry Level

$29/hr - $32/hr

Buffalo Solar Solutions is seeking a detail-oriented and proactive Contracts & Finance Operations Coordinator to manage accounts payable and receivable while overseeing contract formatting, redlines, and project documentation across our commercial solar and energy projects. This role works closely with leadership and the off-site CFO to ensure financial accuracy and smooth project workflows.

Renewable EnergySemiconductorSolar

Responsibilities

Manage AR/AP, customer invoicing, and vendor payments

Create and track purchase orders and billing milestones

Reconcile discrepancies and follow up on outstanding items

Maintain accurate financial records in QuickBooks

Format contracts, incorporate redlines, and manage version control

Prepare agreements and exhibits for signature and execution

Track contract milestones, change orders, and documentation

Maintain organized contract and project files

Coordinate with project teams, vendors, and leadership on documentation and billing

Help create, follow, and improve finance and contract procedures

Support multiple projects and administrative needs as required

Proactively identify issues and drive resolutions

Communicate clearly across teams and with external partners

Take responsibility for accuracy, deadlines, and follow-through

Qualification

AR/AP managementContract administrationQuickBooks proficiencyProject accountingMicrosoft Word skillsOrganizational skillsCommunication skillsProblem-solving skillsSelf-starter

Required

Experience in AR/AP or project accounting (construction or project-based preferred)

Strong Microsoft Word skills, including tracked changes and document formatting

Highly organized and detail-oriented with excellent follow-through

Comfortable working in QuickBooks or similar accounting software

Confident communicator with vendors, customers, and internal teams

Self-starter who can manage multiple priorities

Preferred

Contract administration or legal assistant experience

Experience with project billing or milestone invoicing

Familiarity with construction or EPC environments

Benefits

401(k)

401(k) matching

Dental insurance

Health insurance

Opportunity for advancement

Paid time off

Vision insurance

Company

Buffalo Solar

Buffalo Solar is a solar energy company that develops and installs solar panels for residences, businesses, and community solar projects.

Founded in 2015

Depew, New York, USA

11-50 employees

https://buffalosolar.com/

Funding

Current Stage

Early Stage

Leadership Team

Tyler Uebelhoer

Founder/CEO

Recent News

Buffalo Business First

Rural village emerges as Western New York's next development hotspot

2025-03-26

Company data provided by crunchbase