Select Source International · 22 hours ago
Program Coordinator
Stanford, CA, US
Full-time
Hybrid
Mid, Senior Level
6+ years expSelect Source International (SSI) is a distinguished staffing company with nearly 25 years of experience, renowned for delivering top-tier workforce solutions. The Program Coordinator will support the education and research team's events, meetings, and program activities, managing day-to-day operations while coordinating logistics and communications.
ConsultingFinancial ServicesInformation Technology
Responsibilities
Coordinate logistics for weekly seminars, workshops and special events including scheduling, space reservations, onboarding, catering, calendar invitations, virtual meeting setup, and on-site logistics
Compose and draft documents and correspondence for presentations, course handouts, grants, conferences, seminars, and reports; perform substantial research editing and fact checking
Create, maintain, modify, and/or ensure accuracy of content in various unit documents, displays, reports, brochures, social media, and/or websites
Assist with other unit and/or coordinator’s workshops, seminars, and program-specific events during peak programming periods
Monitor attendance and participation, manage mailing lists, track program status changes, and serve as a primary point of contact for scholar communications and follow-up
Provide administrative and logistical support for postdoctoral appointments on an as-needed basis, including coordination with relevant departments and personnel
Manage purchasing cards, purchase orders, travel reimbursements, and track these across multiple programs/events
Track program funding and participation by fiscal year and liaise with the finance team and/or other program coordinators to resolve funding, billing, and compliance matters
Oversee office supplies, shared space, and day-to-day operational needs
Manage calendars and travel for leadership, and support internal data management and tracking projects
Qualification
Required
High school diploma or equivalent and six years of administrative experience, or combination of education and relevant experience
Advanced computer skills and demonstrated experience with office software and email applications
Proven success in following through and completing projects
Excellent organizational skills and attention to detail
Excellent verbal and written communication skills
Excellent customer service and interpersonal skills
Ability to prioritize, multi-task, and assign work to others
Ability to take initiative and ownership of projects
Ability to routinely and independently exercise sound judgment in making decisions
Ability to manage competing priorities and stay organized
Interpersonal skills to be able to interact with a range of audiences (students, peers, external partners, and executive leadership)
Experience or desire to work in a highly visible, often fast-paced, unit on campus
Company
Select Source International
Select Source International (SSI) is an award-winning global leader in Consulting and Staff Augmentation, helping businesses thrive across IT, Healthcare, Finance & Accounting, Human Resources, Engineering, Energy & Utilities, Manufacturing, Administrative, Operations & Logistics, and more.
501-1000 employees
Funding
Current Stage
Late StageCompany data provided by crunchbase