NYU Langone Health · 16 hours ago
Administrative Coordinator
New York, NY
Full-time
Onsite
Entry, Mid Level
$66K/yr - $87K/yr
2+ years expNYU Grossman School of Medicine is one of the nation's top-ranked medical schools, committed to improving the human condition through medical education, scientific research, and patient care. The Administrative Coordinator will manage administrative activities for staff and ensure efficient operations within the office.
EducationHealth CareHospitalMedicalNon Profit
Responsibilities
Performs other duties as assigned
Coordinates the day-to-day activities of all offices including but not limited to supply/inventory/equipment management, payroll, scheduling, and clinical/regulatory compliance, and refund/correspondence processing. Develops policies, procedures and systems which ensure productive and efficient administrative operations
Maintains office efficiency by planning and implementing office space, layouts, and equipment needs
Designs and implements office policies by establishing standards and procedures; measuring results against standards; making necessary adjustments
Completes operational requirements by scheduling and assigning employees; following up on work results
Keeps management informed by reviewing and analyzing special reports; summarizing information; identifying trends
Maintains office staff job results by recruiting, selecting, orienting, and training employees, coaching, counseling, and disciplining; planning, monitoring, and appraising job results
Maintains professional and technical knowledge by attending educational workshops
Maintains monthly newsletter and sends ad-hoc communications to staff
Demonstrates knowledge of the organization's Core Values and incorporates them into the performance of duties
Supports Leadership in problem solving and project planning/coordination to ensure efficient services. Assists in the development and execution of goals and objectives, and serves as a primary point of contact for all administrative issues
Maintains schedules/calendars, screens and handles telephone communications; evaluates incoming and outgoing correspondence and prepares responses as appropriate. Organizes and facilitates meetings, conferences, and other special events including Employee Engagement activities, as required, including identifying needed resources and arranging for required support (i.e. Technical, A/V, etc) for meetings and events
Researches and analyzes data related to administrative functions: supply/inventory management, payroll, scheduling, budget, clinical/regulatory compliance, etc. Prepares a variety of communications, reports, charts, written documents, etc detailing the findings which may be highly sensitive and confidential in nature
Coordinates and oversees the day-to-day management of supplies, equipment, and facilities for the office, as appropriate, to include maintenance, inventory management, logistics, security, and related activities
Gathers, enters, and/or updates data to maintain departmental records and databases, as appropriate; establishes and maintains files and records for the office
Qualification
Required
Bachelor's Degree required with 2 years of relevant experience, or the equivalent combination of education and experience
Excellent interpersonal, verbal and written communication, and organizational skills
Ability to multi-task and/or coordinate multiple assignments is required
Ability to interpret and implement policies and procedures, and effectively communicate detailed information to a diverse population, both verbally and in writing
Excellent problem-solving skills is required
Qualified candidates must be able to effectively communicate with all levels of the organization
Preferred
Knowledge of standard office software is essential, including proficiency with word-processing, spreadsheet and database software (e.g., Microsoft Office, preferred)
Benefits
Comprehensive benefits and wellness package
Financial security benefits
Generous time-off program
Employee resources groups for peer support
Holistic employee wellness program
Company
NYU Langone Health
NYU Langone Health is a nonprofit organization that provides a center of excellence in healthcare, research, and medical education.
10001+ employees
H1B Sponsorship
NYU Langone Health has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2023 (1)
2022 (5)
2021 (8)
2020 (35)
Funding
Current Stage
Late StageTotal Funding
$33.5MKey Investors
National Institute of Diabetes and Digestive and Kidney DiseasesMHCIPNational Institutes of Health
2024-02-06Grant· $13M
2023-10-16Grant· $12.5M
2022-02-17Grant· $8M
Leadership Team
Alec Kimmelman
Dean and CEO
Recent News
Longevity.Technology
2026-02-05
2026-02-04
2026-02-02
Company data provided by crunchbase