Luster National · 1 day ago
Document Control Specialist
San Francisco Bay Area
Full-time
Onsite
Senior Level
$83K/yr - $114K/yr
5+ years expLuster National is seeking Document Control Specialists to support large, heavy-civil infrastructure programs including highways, roads, bridges, transit, and airport projects. The role focuses on managing the flow, accuracy, and organization of project documentation across all project phases.
ConstructionManagement ConsultingProject Management
No H1B
Responsibilities
Maintain and organize project documentation, ensuring accuracy, version control, and accessibility
Implement document control procedures in alignment with stakeholder standards and industry best practices
Ensure compliance with regulatory requirements, contractual obligations, and internal policies
Track and manage document revisions, approvals, and distribution across project stakeholders
Coordinate with project managers, engineers, contractors, and other stakeholders to ensure proper document flow
Facilitate communication between internal teams and external stakeholders regarding document updates
Provide training and guidance on document control processes to project personnel
Utilize enterprise document management systems to store and retrieve project records
Ensure proper indexing and metadata tagging for efficient document retrieval
Support audits and inspections by maintaining organized and accessible records
Generate reports on document status, approvals, and outstanding actions
Conduct periodic reviews to ensure document integrity and compliance with project requirements
Assist in preparing documentation for regulatory submissions and project closeout
When serving as the sole document control resource on a project, may also support meeting agenda preparation, minutes, and other administrative tasks as needed
Qualification
Required
Bachelor's degree in engineering, construction management, business administration, project management, or related field, or equivalent combination of education and experience
5+ years of hands-on document controls or similar experience on large (>$500M), complex, heavy-civil infrastructure projects
Experience working with a variety of construction and project-related documents, including drawings, RFIs, submittals, and correspondence
Familiarity with ISO-based document control standards, guidelines, and best practices
Proficiency with industry standard enterprise document control systems and version control (e.g., SharePoint, e-Builder, Procore, Aconex, Asite, etc.)
Proficiency with Microsoft Office Suite/Office 365 (e.g., Outlook, Teams, Word, Excel, PowerPoint, etc.)
Excellent written and verbal communication and interpersonal skills
Excellent multi-tasking and organizational skills
Collaborative mindset that fosters teamwork, trust, and positive relationships
Natural curiosity, problem-solving abilities, and a passion for continuous process improvement
Strong collaboration skills that enable work across departments as well as with peers and team members
Preferred
Master's degree in engineering, construction management, business administration, or project management
Experience with large (>$500M), complex, heavy-civil highways, roads, bridges, transit (including rail and bus), and/or airport projects
Experience in multiple phases of the project lifecycle (e.g., predesign, design, procurement, construction, and post-construction)
Proficiency with Microsoft Power BI, Oracle Cloud Analytics, or other dashboard KPI reporting software
Benefits
Unlimited flexible time off
Paid holidays
Paid parental leave
Health, dental, and vision insurance
Flexible spending accounts (healthcare and dependent or elder care)
Long-term disability insurance
Short-term disability insurance
Life insurance and accidental death and dismemberment
401(k) plan with guaranteed employer contribution
Formal career planning and development program
$2,500 annually toward professional development
Wellness program with monthly wellness stipend
Company cell phone or cell phone plan reimbursement
Free personalized meal planning and nutrition support with a registered dietitian
Free personal financial planning services
Employee assistance program
Employee discounts
Employee referral bonus
Company
Luster National
Luster National is a professional services company specializing in the management of capital improvement projects.
51-200 employees
Funding
Current Stage
Growth StageLeadership Team
Emily Luster
Director of Structure, Governance and Risk
Company data provided by crunchbase