Butterfield Trail Village, Inc. · 1 day ago
Special Projects Coordinator
Fayetteville, AR
Part-time
Onsite
Senior Level
5+ years expButterfield Trail Village, Inc. is seeking a Special Projects Coordinator to support various initiatives across Finance, Business Administration, and Operations. This part-time role involves coordinating special projects, improving processes, and collaborating with leadership and stakeholders to ensure timely and effective project delivery.
CommunitiesNon ProfitRetirement
Responsibilities
Coordinate and support special projects from initiation through completion, including defining scope, timelines, deliverables, and success measures
Track project milestones, risks, and dependencies; provide clear status updates to leadership
Ensure projects align with organizational priorities, policies, and budgetary guidelines
Support finance-related initiatives such as budgeting support, cost analysis, financial reporting improvements, audits, and system implementations
Assist with business administration projects including policy updates, workflow optimization, documentation, and compliance-related initiatives
Prepare reports, summaries, and presentations for leadership and stakeholders
Review existing processes and identify opportunities for efficiency, consistency, and cost control
Develop and maintain procedures, workflows, and project documentation
Support implementation of new processes or systems, including basic change management support
Serve as a liaison between Finance, Administration, Operations, and other departments
Schedule and facilitate meetings, document outcomes, and follow up on action items
Build strong working relationships with internal teams and external partners
Collect, analyze, and interpret data to support project decision-making
Maintain trackers, dashboards, and reports to monitor progress and outcomes
Ensure accuracy and consistency of data used across projects
Qualification
Required
Bachelor's degree in Business Administration, Finance, Accounting, Operations Management, or a related field (or equivalent experience)
5–7 years of progressively responsible experience in project coordination, business operations, finance support, administrative project roles, or facilities/maintenance-related project support
Demonstrated experience supporting projects that involve maintenance, facilities, technology, or operational systems
Strong working knowledge of Microsoft Office, with advanced proficiency in Excel (data analysis, formulas, trackers) and solid skills in Word and PowerPoint
Ability to manage multiple projects with limited supervision in a part-time environment
Strong analytical, organizational, and problem-solving skills
Excellent written and verbal communication skills
Preferred
Experience working with maintenance, facilities, or operations teams
Familiarity with basic maintenance concepts, work order systems, or asset tracking
Experience supporting technology-related projects such as system implementations, software upgrades, or process automation
Familiarity with project management tools or methodologies
Experience with process improvement or continuous improvement initiatives
Experience working in a regulated, multi-department, or complex environment
Company
Butterfield Trail Village, Inc.
Butterfield Trail Village was founded by five local churches and opened in 1986 as the area’s first self-governed, non-profit retirement community.
51-200 employees
Funding
Current Stage
Growth StageLeadership Team
KIM MOORE
Chief Financial Officer
Recent News
Talk Business & Politics
2025-08-17
Company data provided by crunchbase