City of O'Fallon, Illinois · 1 day ago
Administrative Assistant (part-time)
O'Fallon, IL
Full-time, Part-time
Onsite
Entry Level
$17.50/hr - $17.50/hr
2+ years expCity of O'Fallon, Illinois is seeking an Administrative Assistant to support the library’s daily operations and financial processes. This role involves managing a variety of administrative tasks, providing customer service, and maintaining accurate financial records.
AssociationCommunitiesGovernment
Responsibilities
Provides professional, courteous customer service in person, by phone, and via email to both the public and internal staff
Serves as a point of contact for vendors and external partners regarding billing and administrative matters
Codes and tracks library bills; resolves billing discrepancies with vendors
Prepares and maintains monthly financial and statistical reports
Reconciles cash register and petty cash
Collects, reports, and deposits funds from copiers and printing kiosks
Maintains accurate administrative and financial records through filing and document scanning
Demonstrates attention to detail and accuracy, particularly with financial or confidential information
Serves as a designated Passport Acceptance Agent, ensuring the accurate processing, secure storage, tracking, and timely mailing of passport applications and related records
Attends monthly board meetings and records official minutes
Understands, interprets, and applies library policies, procedures, and relevant regulations
Works closely with the City’s Finance Department to support accurate reporting and compliance
Maintains office supply inventories and places orders as needed
Assists colleagues with special events and administrative projects as assigned
Qualification
Required
Ability to exercise sound judgment and maintain confidentiality
Ability to communicate well with others
Ability to multi-task and prioritize
Ability to work independently with little direct supervision
Ability to learn and navigate various pieces of software and online tools
Regular and predictable attendance
Some college and two years of administrative or financial support experience preferred. Other combinations of experience and/or education may be considered
Ability to exert up to 20 lbs. of force to lift, carry, push, pull or otherwise move objects
Raising or lowering an object from one level to another, to including reaching and repetitive tasks
Ability to sit, stand, walk, kneel, crouch, squat, push, pull, grasp, and bend repeatedly
Company
City of O'Fallon, Illinois
In the St.
51-200 employees
Funding
Current Stage
Growth StageCompany data provided by crunchbase