POWER Norge AS · 14 hours ago
Administrative Coordinator - Full Time
Pittsburgh, PA
Full-time
Onsite
Entry Level
1+ years expPOWER is the region’s leading provider of women's substance use treatment, dedicated to helping women reclaim their lives from addiction. The Administrative Coordinator provides comprehensive administrative support across multiple programs, ensuring efficient daily operations and a welcoming front-office environment.
E-CommerceElectronics
Responsibilities
Provide clerical and administrative support to multiple POWER programs, including scheduling, document preparation, editing, data entry, record maintenance, word processing, filing, copying, faxing, and other routine office tasks
Maintain calendars/schedules, to include scheduling and coordinating meetings, interviews, and client Telehealth appointments
Prepare agendas, take meeting minutes, send reminders, distribute memos and assist with program communications at the direction of program management
Create and maintain spreadsheets, PowerPoint presentations, program files, records, logs, and reports including relevant program manuals, policies and procedures, and forms
Complete data entry in the agency’s electronic medical record (EMR) system, verify documentation for accuracy and upload documents in client records when applicable
Review and verify client insurance eligibility as applicable
Maintain accurate and confidential program records in compliance with POWER policy, HIPAA, DDAP, and other regulatory bodies
Prepare routine and ad‑hoc reports, spreadsheets, and correspondence
Maintain inventory of office and reception supplies
Manage transportation support
Maintain compliance with POWER policies and procedures
Support main reception area for the facility, greeting and directing visitors, clients, and staff with efficiency while maintaining POWER’s customer service expectations
Answer, screen, and route incoming calls; respond to general inquiries
Maintain a safe, orderly, and professional reception area
Manage visitor sign in procedures and adhere to security protocols
All other duties as assigned
Qualification
Required
High School diploma or equivalent
1-3 years as an administrative assistant or similar role
High level of informational technology (IT) proficiency
Act 73, 33, and 34 clearances required
Demonstrates a high level of professionalism
Demonstrated ability to manage multiple competing priorities from multiple leaders with ease
Highly Tech Proficient - Tech Savvy and highly Proficient in Microsoft Office 365, Word, Excel with some advanced, SharePoint, and the capability to learn new systems with ease, to include POWER's Electronic Medical Record
High attention to detail, accuracy, and confidentiality
Exceptional customer experience and communication skills
Highly empathetic and non-judgmental
Maintains discretion and handles sensitive information with integrity
Reliable, team player, and sharp critical thinking skills
Ability to function with a high level of autonomy and strong critical-thinking skills
Strong written and verbal communication skills
Ability to work independently and collaboratively across programs
Preferred
Associate degree in business or related field preferred
Benefits
Medical, RX, Dental and Vision
401k with employer match
Life Insurance
Long-term Disability
EAP
Educational Reimbursement
Professional Development
Coffee access in all areas that is always free for our team
Company
POWER Norge AS
POWER-eventyret startet i Danmark 2015. Senere åpnet vi butikker i Finland, e-handel i Sverige, og i 2017 kom POWER til Norge.
1001-5000 employees
H1B Sponsorship
POWER Norge AS has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (1)
2023 (1)
Funding
Current Stage
Late StageTotal Funding
unknown2021-04-01Series Unknown
Recent News
Economic Times
2024-10-29
2024-10-28
2024-10-28
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