Delaware North · 1 day ago
Senior Administrative Assistant to the CEO, Boston Bruins
Boston, MA
Full-time
Onsite
Senior Level
$57K/yr - $77K/yr
5+ years expDelaware North is seeking a Senior Administrative Assistant to the CEO of the Boston Bruins at TD Garden in Boston, Massachusetts. This role involves managing the CEO’s calendar, coordinating meetings and travel, and ensuring effective communication with stakeholders to support the CEO's operational and strategic objectives.
Hospitality
Responsibilities
Serve as the primary gatekeeper and strategic manager of the CEO’s calendar, ensuring priorities, preparation, and pacing are aligned to business impact
Anticipate conflicts, risks, and shifting priorities and proactively recommend solutions
Prepare, submit, and reconcile expense reports with accuracy, timeliness, and adherence to organizational policy
Maintain strict confidentiality while managing highly sensitive business and personal information Meeting & Business Operations
Own end-to-end planning and execution of all CEO meetings, including agendas, materials, attendees, room set-ups, and technology needs
Coordinate internal and external participants, ensuring all parties are prepared and aligned
Oversee food, beverage, and hospitality arrangements for executive and stakeholder meetings
Plan, book, and manage all business travel, including flights, hotels, ground transportation, and special accommodations
Produce detailed, accurate itineraries that account for business objectives, personal needs, and contingency planning
Monitor travel in real time and manage last-minute changes or disruptions with minimal impact to the CEO Events, Ticketing & Family Support
Serve as the primary coordinator for Jacobs family needs related to Boston Bruins and TD Garden events
Manage all ticket requests, allocations, confirmations, and tracking for family, VIPs, and business partners
Oversee logistics for family, VIP, and client events, including food, beverage, and seating
Partner with TD Garden operations, security, hospitality, and external vendors to deliver flawless experiences Charitable & Special Initiatives
Manage and track all charitable requests received by the CEO’s office, ensuring appropriate review, documentation, and follow-up
Coordinate logistics for charitable events, appearances, and donations
Serve as a liaison between the Bruins organization, ownership, and nonprofit partners Manage the Private Charter Flights
Provides comprehensive administrative and scheduling support for the Aviation Department, including coordination of aircraft, crew availability, ground transportation, catering, and travel logistics
Maintains accurate operational documentation by monitoring, reviewing, and filing trip records; preparing routine operational reports; and supporting internal and external audits such as IS BAO
Serves as a key communication and customer service liaison, offering timely updates on flight changes, supporting pilots with records and training schedules, and ensuring high quality service for internal and external stakeholders
Qualification
Required
5-7 years of experience supporting C-suite or senior executives in a fast-paced, high-visibility organization
Bachelor's Degree required
Demonstrated success managing executive calendars, travel, and high-profile stakeholder relationships
Proven ability to operate with discretion, judgment, and executive presence
Advanced knowledge of and demonstrated skills in Outlook, Word, Excel, and PowerPoint software program
Preferred
Experience in professional sports, entertainment, hospitality, or complex event-driven environments preferred
Experience supporting ownership families, boards, or VIP clientele strongly preferred
Benefits
Medical, dental, and vision insurance
401(k) with up to 4% company match
Annual performance bonus based on level, as well as individual, company, and location performance
Paid vacation days and holidays
Paid parental bonding leave
Tuition and/or professional certification reimbursement
Generous friends-and-family discounts at many of our hotels and resorts
Company
Delaware North
Delaware North Companies, Inc. is a hospitality and food service company. It provides gaming, entertainment.
10001+ employees
H1B Sponsorship
Delaware North has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (3)
2024 (1)
2023 (2)
2022 (1)
2021 (1)
2020 (2)
Funding
Current Stage
Late StageTotal Funding
unknown2025-10-02Debt Financing
Leadership Team
Jerry Jacobs Jr.
Co-CEO
Lou Jacobs
Co-Chief Executive Officer
Recent News
Sports Business Journal
2026-01-09
Bizjournals.com Feed (2025-11-12 15:43:17)
2026-01-09
2025-12-05
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