Child Parent Centers, Inc. · 8 hours ago
Data Entry Clerk Receptionist - HR
Administration - Tucson, AZ 85713
Full-time
Onsite
Entry Level
$15.45/hr - $15.45/hr
3+ years expChild Parent Centers, Inc. is seeking a Data Entry Clerk Receptionist to join their Human Resources department. The role involves coordinating a variety of activities at the main administrative office, including answering calls, greeting visitors, managing mail, and maintaining employee records.
ChildrenEducationFamilyNon Profit
Responsibilities
Provide clerical and operational support to the human resources department related to routing phone calls, greeting and assisting visitors or guests, maintaining employee records, implementing the mail system including center run, and completing special projects and assignments
Interact with and communicate information to job applicants, employees, department heads, and public and private agencies as necessary
Use templates and/or control logs to prepare forms, merge documents, or notices and submit with source documents to Human Resources Records Specialist for review and approvals
Creates electronic and hard copy employment files and maintains filing system to ensure files are complete and in proper place for easy access when necessary
Complies with agency policies and procedures with particular attention to Personnel Policies and Procedures and the Employee handbook
Identifies any concerns with HRIS systems that may require new procedures or modification of existing procedures and recommends necessary changes to the Human Resources Records Specialist
Performs clerical support to the Human Resources Department including copying, faxing, filing, scanning, sorting, and tracking
Opens, date stamps, and distributes daily incoming mail. Prepares and stamps USPS daily outgoing mail and Agency internal mail (center run)
Receives cash, checks and money orders, issues a receipt, endorses the back of checks accordingly, logs the information in the receipt book, and contacts the Fiscal Department to pick up the money or checks. Monthly gives them a copy of the receipt book entries
Orders and maintains an inventory of forms and supplies used in the HR Department
Takes ID pictures and makes ID badges
Performs other duties as assigned
Identify self-growth, development goals, and strategies for achievement with support and input from supervisor
Commit and participate in consistent and planned meetings with supervisor to further professional growth by seeking feedback, reflecting on and assessing own practice, and taking advantage of opportunities to improve skills and knowledge
Perform a wide range of duties relative to the maintenance and processing of personnel actions, employee records, and personnel reports. Maintain complete and accurate HRIS and electronic personnel files using computer, scanner, or other data entry devices to enter or upload data from source documents into the HRIS and/or electronic storage files using approved and standardized naming protocols
Conduct on-going monitoring of own work in the HRIS for accuracy, completeness, and quality. Prepare corrective documents and submit for approval and processing. Report systemic issues and recommendations for improvement to the HRIM and HR director
Maintain electronic folders with current and historical reports and documents for ease of reference
Create, edit, and run reports from the HRIS per schedules or as requested and distribute to HR staff or others as directed
Monitor accuracy, completeness, and /or expiration dates of employee’s immunizations and fingerprint clearance card information. Send reminder emails to employees on upcoming renewals, enter the new information into the HRIS and files the document in the employee’s electronic file
Review, identify, and resolve errors in source documents with document originator
Monitors employment files for accuracy and completeness of files
Participate on the human resources team and contribute to the decision-making process for program improvement, strategic initiatives, professional development, budget, governance, audit, and agency self-assessment
Participate on the Administrative Services Unit team and contribute ideas and input for integrated policies, procedures and services
Develop and maintain understanding of the Office of Head Start Performance Standards and the implications and interactions with HR systems and practices. Communicate ideas, trends, and issues with Supervisor
Keep up to date on workflows and processes for other HR positions and serve as backup as assigned
Make prudent use of resources by monitoring consumption, minimizing waste, and offering suggestions for improving program efficiency
Help with process of uploading new/updated department documents to the Information Portal as needed
Work independently and within a team on special nonrecurring and ongoing projects
Perform other duties as assigned by department director, coordinators, and specialists
Understand and model the agency's vision, mission, and philosophy within the agency and the community
Demonstrate approachability, ownership, accountability, and life-long learning
Use the agency's communication and problem-solving approach
Seek perspective of others
Identify emerging issues and contribute new knowledge
Work to de-escalate when emotions and stakes are high
Maintain professional behavior and relationships with internal and external stakeholders
Use agency systems and technologies to accomplish work
Maintain a high level of attendance to support ongoing service delivery
Recognizes children's safety as the first responsibility of all staff and acts swiftly to ensure no child is unsupervised
Implement agency policies and procedures for safeguarding confidential or sensitive information about employees and/or program participants. Restrict access to paper or electronic documents to those with a need to know
Performs other duties as assigned
Qualification
Required
High school diploma or GED
Three (3) years related experience
Demonstrated proficiency using Office 365 (Outlook, Teams, OneDrive, Word, Excel, PowerPoint)
Read, write, speak English and Spanish (bilingual)
Submit a current AZ Department of Public Safety Level One Fingerprint Clearance Card prior to start date
Preferred
Possess an Associate's Degree from a recognized educational institute in the field of Human Resources, Business, Records Management, or agreed equivalent that supports high quality implementation of our program as determined by the agency (Official or unofficial transcript must be attached to the employment application)
SHRM certification
Experience working with 'client' permission in Paycom
Benefits
Paid Leave - 26 paid holidays, 5 days paid vacation after one year and up to 20 days each year thereafter, 8 days paid Personal leave first year, 9 days each year thereafter, up to 5 days paid Sick leave per year
Insurance benefits - dental, Flexible Spending Accounts, Health Reimbursement Arrangements, Health Savings Accounts, PPO medical (3 plans), Vision, and Supplemental Life coverage for self, spouse, and child ($25,000 basic life and Accidental death and disability provided by employer)
Retirement Plan - Agency contribution after years of services and hours eligibility criteria are met. Employee 401k deferral once eligibility is met.
Company
Child Parent Centers, Inc.
We are a non-profit agency delivering Head Start and related programs throughout southeastern Arizona for prenatal through preschool-age children and their families.
201-500 employees
Funding
Current Stage
Growth StageCompany data provided by crunchbase