USfalcon · 8 hours ago
Administrative Support Lead
Omaha, Nebraska, United States
Full-time
Onsite
Senior Level, Lead/Staff
10+ years expUSfalcon is a mid-tier professional services company supporting a diverse and global customer base of DoD and Federal Agencies. The Administrative Support Lead will provide comprehensive staff support to ensure efficient program management for senior managers and organizational staff, driving the success of Advisory & Assistance Services across critical sectors.
Information Technology
No H1B
Security Clearance RequiredU.S. Citizen Only
Responsibilities
Research and compile information for projects and topics; prepare clear, concise, and coordinated written communications
Keep leadership informed of issues impacting the Directorate’s mission
Monitor progress on taskings and initiatives; provide background information for program events
Draft documents for leadership approval and signature; disseminate policy and guidance
Coordinate, document, and support meetings and conferences, including scheduling and setup for physical and virtual meetings
Prepare background materials, invite participants, and ensure meeting documentation (attendance logs, minutes, action items) is filed per policy
Maintain scheduling documents and requirements for video/online conferencing, including equipment setup instructions and maintenance logs
Provide travel planning and execution support; serve as Non-DTS Entry Agent (NDEA) and perform CBA reconciliation (permission level 4)
Ensure compliance with DoD travel and financial management regulations
Lead the scheduling, setup, and execution of both physical and virtual meetings. This includes managing invitations, preparing background materials, and maintaining conference room equipment logs
Qualification
Required
10+ years of experience providing administrative or executive-level support in a DoD or government environment
Strong organizational skills with ability to manage multiple priorities and deadlines
Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and virtual meeting platforms (Teams, Zoom, etc.)
Experience preparing official correspondence, meeting agendas, minutes, and action tracking
Knowledge of DoD travel systems and processes (DTS, CBA reconciliation)
Excellent written and verbal communication skills
Organizational Skills: Proven ability to manage multiple competing priorities and monitor long-term taskings until completion
Bachelor's Degree; additional years of experience may be used in lieu of education
Top Secret w/SCI eligibility
Preferred
Experience supporting senior leadership engagements and high-level meetings
Familiarity with DoD Financial Management Regulation (DODFMR) and travel policies
Prior experience in AFNWC/NCC or similar DoD organizations
Ability to work independently and maintain confidentiality in sensitive environments
Benefits
Medical
Dental
Vision
Life insurance
Short-term disability
Long-term disability
401(k) match
Flexible spending accounts
EAP
Parental leave
Pet insurance
Paid time off
Holidays
Company
USfalcon
USfalcon provides expertise in Aerospace, Mission Systems Engineering, Information Technology.
201-500 employees
Funding
Current Stage
Growth StageLeadership Team
Danielle Morrison Esposito
Chief Operating Officer
Mark Cravens
Senior Vice President, Strategy and Growth
Recent News
2025-12-06
ACCESSWIRE Newsroom
2024-12-02
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