Wizehire · 4 hours ago
Administrative Assistant - Office Manager, Operations & Finance Law
Melrose, MA
Full-time
Onsite
Mid, Senior LevelMartino Law Group, LLC is seeking an experienced Office Manager / Operations & Finance Lead to oversee the operational, administrative, and financial coordination of a growing multi‑practice law firm. This hands-on position requires ownership and accountability to ensure systems run smoothly and support the Managing Attorney with legal strategy and client outcomes.
Human ResourcesInternetRecruiting
Responsibilities
Oversee the daily operations of the law firm to ensure efficiency, consistency, and professionalism
Develop, implement, and maintain operational systems, workflows, and procedures
Monitor deadlines, firm initiatives, and operational priorities to ensure timely execution
Coordinate vendors, services, technology, and office supplies
Maintain organized, secure, and confidential digital and physical records
Coordinate billing, invoicing, and administrative financial processes in partnership with accounting
Track expenses, reconcile reports, and support financial organization and forecasting
Monitor operational costs and assist leadership with budget awareness and financial controls
Ensure billing and administrative systems are accurate, timely, and consistently followed
Partner closely with the Managing Attorney to manage priorities, scheduling, and firm operations
Serve as a primary point of contact for internal staff and external partners
Prepare reports, meeting materials, and operational updates
Track action items and follow‑ups to completion
Exercise sound judgment and discretion with sensitive firm and client matters
Identify inefficiencies and recommend operational improvements
Adapt quickly to changing priorities in a fast‑paced legal environment
Qualification
Required
Prior experience as an Office Manager, Operations Coordinator, or Operations Manager; law firm experience strongly preferred
MBA
Strong operational, organizational, and financial coordination skills
Comfort creating, implementing, and enforcing structured systems and workflows
Proficiency with Microsoft Office (Outlook, Word, Excel) and office technology
Ability to work independently, manage multiple priorities, and meet deadlines
Close attention to detail and strong problem‑solving abilities
Benefits
Defined procedures
A supportive workplace
Some scheduling flexibility
Opportunities for long-term growth
Company
Wizehire
WizeHire, the most user-friendly, effective hiring solution for small businesses.
Founded in 2014
51-200 employees
Funding
Current Stage
Growth StageTotal Funding
$37.5MKey Investors
Tiger Global ManagementAmplo,Mercury
2022-05-10Series B· $30M
2021-02-09Series A· $7.5M
Leadership Team
Sid Upadhyay
Co-founder & CEO
Nick Carneiro
Chief Technology Officer
Recent News
Small Business Trends
2025-06-09
Small Business Trends
2025-06-07
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