Geosyntec Consultants · 8 hours ago
Project Administration Support
Charleston, SC
Full-time
Onsite
Entry Level
2+ years expGeosyntec Consultants is an innovative engineering and consulting firm that addresses complex environmental problems. They are seeking a Project Administration Support to assist Project Administrators with data requests, contract management, and administrative tasks, ensuring compliance with accounting functions and maintaining project files.
ConsultingCRMEnvironmental ConsultingInformation TechnologyInnovation Management
Responsibilities
Interface with the accounting staff and the Project Manager to ensure compliance with timesheets, expense reports, prebills, backup, direct bill, collections of invoices, and other accounting functions
Use Excel tool and functions to clean and prepare data for analysis
Use SQL queries to retrieve data from our accounting system
Use logical and lookup functions to transform, link and categorize data
Preparation of paperwork such as project set up forms, MSA’s for clients as well as subcontractors and proposals are completed timely
Set up and maintain branch contract and invoicing files. Upload to SharePoint, a copy of all fully executed contracts, addenda, and invoices
Oversee vendor email addresses as needed
Maintain files on standard company documents (standard consulting agreement, standard subcontractor agreement, statement of testing services, etc.)
Work with Project Administrators in Updating Project Maintenance information in including but not limited to Demographics and Rate Schedules
Review expense reports for accuracy and appropriateness of coding, supporting documentation, and approval requirements in accordance with Company policy; code and record expense reports of all projects owned by the respective branch; research and follow-up on any errors and omissions from expense reports
Perform electronic timesheet administration procedures
Perform data entry of unit pricing transactions to be added to client billings
Generate prebilling reports for distribution to Project Managers for review
Print and distribute accounts receivable aging reports, project effort reports, and revenue calculations with Project Managers
Print any additional management reports requested by Project Managers
Uploading supplier invoices to the Supplier Portal; and
Perform related work as required
Qualification
Required
High School diploma or General Education Degree (GED)
At least 2 years of administrative experience; or equivalent combination of education and experience and training that provides the required knowledge, skills and abilities to perform the essential functions of the jobs
Minimum of one (1) year of experience in accounting
Ability to stand, walk, use hands to finer, handle or feel; reach with arms and hands and talk and hear from prolonged periods of time
Specific vision abilities for this position include near and far vision
Working knowledge of MS Office
Knowledge of basic Accounting procedures
Ability to read, write, and comprehend simple instructions, short correspondence, and memos
Valid U.S. driver's license and satisfactory driving record for business travel
Preferred
Knowledge of pivot tables and various functions in Excel
Benefits
Competitive pay and benefits
Well-being programs to support you and your family
Company
Geosyntec Consultants
Geosyntec is a full-service consulting and engineering firm that works with private and public sector clients.
1001-5000 employees
H1B Sponsorship
Geosyntec Consultants has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (47)
2024 (50)
2023 (26)
2022 (39)
2021 (23)
2020 (18)
Funding
Current Stage
Late StageTotal Funding
unknown2022-05-10Acquired
Leadership Team
Peter Zeeb
Senior Principal, President and CEO
Recent News
2024-11-07
Google Patent
2024-11-07
Company data provided by crunchbase