Fenwick & West · 7 hours ago
Legal Practice Assistant (Litigation) - NY
New York, United States
Full-time
Hybrid
Mid Level
$68K/yr - $96K/yr
4+ years expFenwick & West is seeking a Litigation Legal Practice Assistant in their New York office. The role involves performing various secretarial and administrative tasks to support attorneys and paralegals, ensuring high-quality work and exceptional customer service.
Law Practice
Responsibilities
Maintain and foster positive and collaborative working relationship with assigned Practice Group Partners/Associates/Paralegals, Firm clients, Administrative Departments, and external vendors
Responsible for producing high quality and error free work product in a timely manner
Develop a comprehensive understanding of efficiencies and teamwork with the local and firmwide secretarial teams
Responsible for effectively collaborating within the secretarial team to ensure the assigned attorneys and paralegals are being supported with an eye towards superior client services
Shared responsibility for coverage of attorneys and paralegals
Possess a solid understanding of the litigation process:
Initiating document setup for cases, including Civil Coversheet, Summons and Complaint, along with Corporate Disclosure Statement
Prepare, file and serve Answer to Complaint
Arrange for service via a Process Server
Demonstrate proficiency in handling State, Federal, and Appellate ECF sealed and public filings along with a robust understanding of court rules, local rules, and calendaring needs utilized by courts relevant to attorney’s litigation practice
Working knowledge of the court’s PacerPro and its workflow procedures/protocols
Complete familiarity with trial prep documents such as motions in limine, jury instructions, etc.; thorough understanding of trial logistics; ability to travel as needed for trial/trial preparation
Use legal resources effectively, including court websites, Federal Rules of Civil Procedure, California Code of Civil Procedure, California Rules of Courts, Lexis-Nexis, and Westlaw for research, case law retrieval, and forms access
Generate and troubleshoot Table of Contents and Table of Authorities using Best Authority while maintaining proficiency with Blue Book and state citation styles
Responsible for compiling and coordinating court filings to maintain client's internal file system updated in iManage/Propel
Ability to convert documents from PDF to Word/vice versa, insert/remove pages, bookmark, redact documents and enable OCR formatting for searching capabilities
Perform a variety of administrative functions including preparing check requests, invoices and reimbursements
Responsible for managing and keeping assigned attorney’s calendar updated with relevant information, i.e., client meetings, court deadlines, etc
Schedule messengers, process servers and other vendors for pick-up, delivery or service of documents
Knowledge of timekeeping protocols; assist with entering attorney time, as necessary
Acquire knowledge and understanding of the Firm’s resources, departmental schedules, and protocols to effectively delegate and ensure completion of assigned tasks
Ability to be flexible and available to work overtime as necessary
Perform other tasks as assigned
Review monthly bills for consistency, accuracy, spelling and substance, learn billing practices over time (usual write-offs, client format preferences, etc.); check bills for consistency against special engagement terms (deferrals, rates, caps, etc.)
Respond to client requests for month-end estimates
Monitor, identify and resolve A/R and collections issues, as necessary
Ensure accurate execution of billing and collection instructions and follow-up with billing coordinator
Qualification
Required
4+ years of experience supporting litigation attorneys/paralegals (litigation experience required)
Experience with independently e-Filing documents in accordance with the federal and states court's rules
Proficiency in using MS Office: Excel, Word, and PowerPoint
Proficiency in Adobe Acrobat
Proficiency in Best Authority
Proficiency in Propel
Proficiency in Discclient
Proficiency in PacerPro
Proficiency in Compulaw
Proficiency in LegalMation
Proficiency in Lexis
Proficiency in Westlaw
Proficiency in iManage
Proficiency in Aderant
Proficiency in Google Scholar
Comfortable navigating in Windows platform
Ability to multitask in a highly demanding, deadline-driven environment
Ability to prioritize and manage time effectively to ensure assignments are completed in a timely manner
Ability and desire to learn and apply new skills and knowledge by attending all ongoing technical training, secretarial and department meetings
Exercise discretion and independent judgment in resolving problems, recommend solutions as appropriate and/or work with the service departments to resolve issues
Must possess a keen eye for details, by proofing materials; demonstrate accuracy and thoroughness to meet the Firm's standards
Adapt to changes in the work environment, manage competing demands and the ability to pivot quickly to manage unexpected events
Ability to work proactively and independently with minimal supervision, but can also work within a team
Work requires a high level of cognitive effort while performing a high volume of administrative and clerical tasks and other essential duties
Affinity for and knowledge of current technology and ability to comfortably adapt to new technology
Ability to identify future challenges and be proactive in offering solutions before they materialize
Initiative to identify areas and processes for improvement and takes action to implement change
Effective self-management and ability to make sound, independent decisions
High level of accountability; consistently meeting agreed-upon commitments
Preferred
Bachelor's degree preferred, or equivalent experience/relevant certifications
Proficiency in using additional Firm or Litigation software applications strongly preferred
Benefits
Healthcare
Life Insurance
Health Savings Accounts
Flexible Spending Accounts
Wellbeing
Company
Fenwick & West
Fenwick is a leading law firm, purpose-built to guide visionary tech and life sciences companies and their investors through every stage of growth, from startups securing their first round of funding to leading publicly traded global enterprises.
501-1000 employees
H1B Sponsorship
Fenwick & West has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
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Trends of Total Sponsorships
2025 (11)
2024 (4)
2023 (10)
2022 (20)
2021 (18)
2020 (11)
Funding
Current Stage
Late StageLeadership Team
Scott Pine
Chief Operating Officer
Alan Smith
Partner and Corporate Group Chair
Recent News
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2025-09-30
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